Regional Admin Supervisor-Shanghai
Boehringer IngelheimChinaUpdate time: September 18,2019
Job Description
Regional Admin Supervisor-Shanghai-1912485
Talent@Boehringer Ingelheim
About Corporate Functions
Corporate functions staff are the backbone of the company: talented, conscientious professionals who think outside the box and get things done. We set Boehringer Ingelheim’s strategic compass to sustainable, reliable, innovative and customer-oriented. Internally, we ensure we have the employees’ company needs covered so they can develop and grow here successfully. We also offer intelligent solutions and systems, overlook processes, investments and budgets, provide guidance to our businesses, and communicate to our internal and external stakeholders. We are proud of being a strategic partner to our business functions.
Accountabilities
-Take Charge of service strategy development and deployment, contingent plan preparation, service effectiveness tracking/enhancement, regulatory compliance evaluation/countermeasure implementation, working process/operation optimization - for the assigned service scope.
- Be responsible to build a high motivated and customer oriented Shanghai Admin team to provide good administration service to meet customer requirements
- Managing HC resource plan, and conduct performance plan and review with the team
- Frequent communication with key business partners (HR, controlling, accounting， IT and purchasing team)
- Always generating and involving in task forces for instant and new projects
- Re-structure and lead the Admin department according to business development if necessary by risk assessment and effective communication.
- Leading local Admin team and manage external service vendor to deliver satisfied reception/courier/office clean/office supply service in assigned offices whilst maintain internal/external compliance and cost effectiveness.
- Provide training and consulting to local site Admin team, conduct regular on-site inspection, improvement action plan implementation.
- As the representative of ISEE in assigned region， central coordination with local admin for cross function service and project implementation e.g. Security/ EHS/ maintenance/ capex project setup cooperation model.
- Security: daily operation and quarterly check;
- EHS: all EHS project local implementation and local organizer, e.g. garbage classification; fire drill; health program; EHS monthly meeting;
- Maintenance: daily check, supervision and
- Capex Project: Coordinator and key coordinator with building management, internal customer communication.
- Lead and coordinate for whole process of office relocation project and leasing process whilst keep internal/external compliance and cost effectiveness.
- Space management: Setup sustainable office plan for assigned region offices, implement office SOP effectively by facilitating relevant training, and support end user to fulfill SOP process; provide compliance and cost effective space proposal, and lead related office restructure project; Coordinating for Shanghai head office seating arrangement and conduct monthly report to facilitate supervisor's annual space budgeting process.
- Maintain & develop an effective partnership with all selected suppliers, finish all contracting, ordering, delivery confirmation as per GBS-SAP standard flow requirements. Ensure all service delivered and on-site staff’s daily operation strictly follow contract requirement.
- Lead Fixed Assets management under company guideline, and coordination for local implementation.
-Manage historical cost data/service report/documentation for all responsible service scope, conduct cost analysis and cost trend modeling as per request, and deliver for annual budgeting - for responsible service scope.
- Support T.C.M office real estate management implementation in assigned office sites, including provide governance standard to all manufacturing sites, R&D centers, China corporate, regional and area offices with T.C.M.
Qualifications
- Degree: College education or equivalent knowledge
- Required skills: Good communication skill.
- Language skills & proficiency: Good English skill for verbal communication and report drafting.
- Required experience: work interdependently and problem solving skill; Customer oriented thinking, strong strategical influence skill; Good negotiation skill; Quick and strong self-learning skill; Excellent excel and PPT skill; Sufficient financial knowledge for conducting Financial analysis; more than 3 years office project management experience; more than 10 years Admin service experience in Foreign Enterprise; more than 5 years team management skill.
工作 - 助理/行政类
主要地点 - Africa, Asia, Australasia-中国
其他地点 - Africa, Asia, Australasia-CN-上海-上海
组织 - 勃林格殷格翰（中国）投资有限公司
编制 - 全职
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