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Responsible for performing general accounting activities to ensure the integrity, accuracy and completeness of accounting records, and the compliance with accepted accounting standards, AIA group reporting policy and statutory and regulatory requirementsAccruals and Prepayments:
Prepare monthly prepayment schedule and amortization entries
Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet
Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting
Follow up outstanding manual accrual / Nil reply from users
Fixed Assets:
Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition
Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing
Preform Actual Run for Fixed Asset Depreciation monthly
Perform AUC transfer upon request with approval
Billing:
Prepare monthly fixed billing to business partner according to group timeline
Provide brief explanation and attend business partner’s queries
Prepare quarterly true up adjustments based on actual cost incurred
Prepare and submit withholding tax document that is required by business partner for settlement purpose
Intercompany:
Review and ensure DN/CN receive from LBU provided with supporting document such as SOW and settlement agreement
Prepare upload template and park document into SAP
Save DN/CN and its supporting document Shared Drive in proper order.
Prepare settlement summary and send to LBUs for approval according to the agreed threshold
Communicate with Treasury team to reserve fund prior to settlement
Follow up with BUs regarding the settlement and perform intercompany settlement to BUs
Send settlement reminder and follow up with LBUs
Perform open items clearing for after perform settlement
Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified
Fixed Deposit:
Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting
AR Aging:
Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
Reconcile sub-ledger list tally with control account
Update and monitor AR credit control as per group policy, not more than 30days settlement
Bank Reconciliation:
Perform weekly clearing of cash open item
To investigate and reconcile the differences on a timely basis
Prepare Bank Reconciliation Report monthly (N+3)
Journal Entries:
Preparation of journal voucher for approval
Parking all the Journal Voucher in the SAP system
Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting
Reinsurance:
Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs
Complete the upload of Retro Reinsurance templates provided by local BUs
Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads
Perform IC matching and ensure zero variance and any variance supported with justification
Prepare and send Reinsurance Debit Note to local BUs
Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs
Perform reinsurance settlement to local BUs
Send settlement reminder and follow up with un-remitted fund with local BUs
Others
Ensure all processing and reconciliations are completed at month-end
Ensure accounting entries are in accordance to the AIA accounting policies
Ensure tasks are performed in accordance with the internal control procedures as per the SLA agreed with Local Business Units,
Assist Manager of Finance Operations on other projects and matters as and when required
Perform coaching and guidance to other Associates/Senior Associates, Finance Operations – General Accounting on the General Accounting tasks.
Prepare KPI Report for the processes in accordance to the agreed SLA/signed SOW
Job Requirements :
Education:
University Degree in accountancy
Experience:
3+ years of experience in financial and accounting related field in an MNC
Supervisory role in the above experience will be an added advantage
Experience in a shared services or similar environment providing financial operations services to external/internal stakeholders
Special business knowledge and skills :
Knowledge of accounting standards and principles
Knowledge in Microsoft Excel, Power Point and Word
Others;
Independent and good communication skill
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