PRIMARY FUNCTIONS:

Provide administrative assistance in the areas of general affairs, purchasing, and office management.

Provide secretarial service to Commercial Excellent Manager.

To provide administrative assistance and clerical services in the areas of sales and commercial team to ensure effective and efficient operation, and to provide administrative assistance to National Sales Manager and Commercial Excellence Manager through the completion of assigned duties.

MAJOR DUTIES AND RESPONSIBILITIES:

1. AS 400 order input- Sample/EM/To MKT order

2. Incentive data provide- Sales data & target provide and listing incentive variation and consolidation

3. S&OP Arise report - Data variation on arise system; data export from Qlik view; data consolidation and make slides.

4. Arise system maintenance - including customer profile update, arise system bug maintenance, customer profile consolidation for ComEX analysis, quarterly message export to PM for POA meeting, and user active/deactivation, TA transfer.

5. e-learning maintenance - User maintain (create/deactivate/transfer); course assigned ; by ComEx project support

6. Promotor support - FSCT template generates & consolidation; EPO payment application (speaker fee & listing fee); Others ad hoc, e.g. mailing.

7. BIT TA maintenance - Master data provide and maintain to Operation; BIT TA modification

8. PP & PCF application- PP & PCF recording and proceed application

9. POA arrangement - to support activities e.g., meeting venue facilitates, team building support, contract with vendor application and payment arrangement. Meeting minutes record and follow up.

10. Accrual sales team expenditure - Sales team CME expenditure consolidation and supporting document printout

11. Sales team CME budget control, to generate reports to SM to make sure budget on track; Monitor PSR's CME application aligned with KPI; CME record and tracking

12. Training material preparation. Support slide material transfer to handout and feedback consolidation

13. CME document filing- CME supporting document filing (HCP PSA); CME record

14. Support sales Managers related reports

15. Monthly Sales Forecast support. To generate SMs & promotors FSCT template, data consolidation and upload to the system from PSR, V2 data consolidation and upload if PSR have update, final data consolidation, PSR/SM/Promotors FSCT report generate to MKT

16. Listing plan consolidation. Listing consolidation to NSM/PM/ComEx

17. Sales Target SB preparation. To support SM sales data consolidation for target allocation

18. Admin support, not limited but including meeting invitation arrangement, NSM/SM/ComEx mgr business travel arrangement, T&E report Delivery, New hire onboarding preparation, etc.

19. Affiliated Award support. Best Progress Award -sales data and Certification print out

EDUCATION:

College or above graduated.

EXPERIENCE/QUALIFICATION:

•  A minimum of 1 year of working experience in secretarial positions.
•  Excellence in Microsoft tools including Excel, Powerpoint and Word
•  Effective interpersonal and communication skills.
•  Fluent writing and speaking ability in Mandarin Chinese
•  English proficiency preferred