Academic Secretary
• Assist Academic SLT members with any administrative matters
• Manage the Academic SLT’s diary and appointments
• Handle phone calls/emails/faxes directed to the Academic SLT
• Manage travel arrangements for the Academic SLT
• Relay instructions to other members of staff as required by the Academic SLT
• Prepare written materials as required/directed by the Academic SLT
• Ensure administrative matters are handled efficiently, placing great attention to presentation and detail
• Ensure the professional image of the school meets the highest standards when communicating on behalf of the Academic SLT
• To provide support (as above) for all Heads of Phase when required/requested

Administration Work
• Supporting HR (as required) in booking flights/accommodation for staff
• Assisting the academic team in registering staff for training/courses and booking flight/accommodation accordingly
• Handle transportation/accommodation arrangements for school visitors
• Manage the school calendar to ensure it is continually updated with school events
• To communicate events to parent body as requested/required
• Manage requirements/annual subscription of school affiliations ie COBIS FOBISSEA
• To liaise with school affiliations (COBIS and FOBISSEA) and keep staff informed of events or opportunities arising
• To liaise with other international schools within GZ with regards to events/calendars
• Manage the booking records of the meeting room
• Coordinate with catering to arrange refreshments for events/meetings as required

General
• To assist the administration and academic teams as required when directed by the Academic SLT or Head of Administration