Objective of job 
•    Office Management and organization
•    Support director and team daily operation

Main tasks 
•    Secretarial Support to Director
    - Be responsible for Director’s daily schedule, incl Meeting/Appointment/ Business Trip arrangement 
    - Prepare daily work folder and priority meeting folder, check and prepare slides, doc., do documentation and archive.
    - Sort our, classify and dile all Director’s documents
    - Signature management
    - Handle reimbursement issue
•    Team Administrative Work
    - Handle admin requestments from E4 managers;
    - New policy/system information transmit; Processing and collection HR requirement within department;
    - Organize and facilitate Department meetings;
    - Organize and coordinate Cross-department events;
    - Screen to control interruptions to Director, arrange amenities as needed;
    - Office management: stationery ordering, department inventory tracking, etc.
    - Assist department head to monitor and coordinate projects/ tasks status
    - Be responsible for visitor’s Invitation Letter application;
    - Provide assistance to international visitors- Hotel reservation, airport pick-up, meeting/schedule arrangement, etc
•    Communication 
    - Communicating with internal and external parties on day to day business work
    - Researching and gathering informations as required by Director
•    Agile Working Mode Support 
    - Kanban & Electronic Kanbo tool maintainence.
    - Other tasks related to Agile working mode: Projects support, Retrospective, utilization, etc.