Secretary to Director
Daimler Greater China Ltd.BeijingUpdate time: May 11,2019
Job Description
Aufgaben
Objectives of the Position
- Office Management and organization.
- Support director and team daily operation.
Task description
- Daily Secretarial support to Director
- Be responseble for Director’s daily schedule, incl Meeting/appointment/Business Trip arrangement;
- Prepare daily work folder and priority meeting folder, check and prepare all slides, doc.;
- Phone call, handle all inquiries incoming call, set-up and carry on the daily calling out list;
- Sort out, classify and file all Director’s documents. Handle reibursement issue;
- Doc signature from Director
- Team Administrative Work
- Handle admin requestments from ITM E4 managers;
- New policy/system information transmit; Processing and collection HR requirement in between ITM;
- Organize and coordinate ITM internal meeting;
- Organize ITM Team events;
- Screen to control interruptions to Director, arrange amenities as needed;
- Be responsible for visitor‘s Invitation Letter application;
- Provide assistance to international visitors-Hotel reservation, airport pick-up, meeting/schedule arrangement,etc
Qualifikationen
- Education
- University Degree in English, Business Administration or equivalent higher education, German is a plus.
- Experience
- 2-3 years’ work experience in administrative work or office management, prior experience in Daimler China is preferred
- Good communication skills (English and Chinese) both oral and written, proficient in MS Office software applications
- Good in multi-tasking management and interpersonal communication management, prior experience on office administrative job a plus
- Special Knowledge:
- Good interpersonal communication skills
- Strong analytical and problem-solving skills
- Excellent command of spoken and written Chinese and English
- Basic German Language communication would be preferred
- Basic Project Management Knowledge and experience
- Basic Knowledge of Procurement management
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