About AbbVie AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. Responsibilities include all administrative functions of the department: answering phones/emails, complex/detailed calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and videoconferences, acting as a liaison for remote access issues. May include some support for tracking budget expenditures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards, stationery, business supplies, and event materials. Uses advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Website, and employee performance management systems (as applicable). Maintaining effective workflow and handling a variety of projects and tasks assigned based on the department and business needs. Coordinates new employee office set-ups and onboarding. Follows executive onboarding procedures. May train/coordinate work for new administrative assistants. Serve as a liaison between outside companies/business partners, business administrators. Maintain Organizational charts and email distribution lists. Frequent communication with executive level leaders Qualifications High School diploma or equivalent. College degree preferred. 5+ years previous administrative experience or equivalent. Experience supporting executives / senior leaders preferred. Operates with little instruction and minimal supervision with the ability to prioritize and understand critical business interdependencies. Excellent communication skills (verbal, written, etc.). Ability to work in a fast-paced, matrixed environment with evolving priorities and multiple stakeholders. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook. Significant Work Activities Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day) Travel Yes, 5 % of the Time Job Type Experienced Schedule Full-time Job Level Code IC Equal Employment Opportunity At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.