Senior Administrator
西交利物浦大学 查看所有职位SuzhouUpdate time: July 26,2019
Job Description
Role Responsibilities:
1. To assist Centre Administrator to strengthen support to day to day administrative operations of English, Chinese and Spanish language modules and programmes and other learning and teaching activities in the LC
2. To be a member of the LC Centre Management Team (CMT) and to serve as the CMT Secretary
3. To manage assessment administration in the LC, in conjunction with the LC Managers, LC Exam Officers and staff in the Registry, including regular communication with Managers and Exam Officers, assessment tasks planning, tracking, completion and overseeing, and to serve as Secretary of LC Module Board of Examiners
4. To assist Centre Administrator to provide administrative support to English language placement test, such as coordination with the LC staff and Departments concerned, logistics and materials preparations before the test, on-site support during the test days, marker allocation and creating student lists for invigilators and each marker, organisation of online makeup tests, compiling data and information of test incidents and generating test results
5. To manage quality assurance of administrative support to assessment, including implementation of the University and Centre’s assessment policies and procedures, and overseeing the support provided by Module Secretaries, conducting quality check, and drafting guidelines and manuals for improvements, in line with university standards
6. To coordinate travel and logistic arrangements for external and Liverpool examiners by working closely with Module Secretaries, including creating itineraries, drafting invitation letter, arranging transportation and accommodation where necessary, and liaising to set up temporary office space for the examiners
7. To manage the LC email account dealing with enquires from students
8. To be the contact for management of ICE functions, including liaison with LC Managers, LC IT Officer and staff in the Academic Enhancement Centre, and maintenance of LC Staff + Student Communication Area on ICE
9. To work closely with Centre Administrator to provide support to academic quality assurance process including Internal Periodical Review
10. To assist Centre Administrator with the facilitation of the training, mentoring and induction for staff within the Centre’s administration team
11. To deputise for Centre Administrator and provide backup to team members when required
12. To undertake other projects and duties as assigned by the Centre or University
More details on the role serving IBSS:
IBSS is composed of three Divisions in the following academic general subjects, Accounting and Finance, Economics, and Management, all of which are under the supervision of a Head of Division and administered by Division Administrators. With the growing number of students and programmes, the role of the Senior School Administrator in IBSS is to assist the School Manager in coordinating Division Administration in relation to assessment, the daily support of students and faculty, and other related learning and teaching activities.
Role responsibilities
1. To assist the School Manager to strengthen support to the Head of Divisions in managing the day to day operations of the academic administration of the Division, faculty and students;
2. To assist the School Manager in implementing accreditation related projects at Divisional Level, e.g. implement Assurance of Learning Goals projects, track module evaluations and delivery, organize and minute focus group meetings, track completion of faculty peer-review, and coordinate faculty classification rating in Sedona;
3. To lead on assessment administration in IBSS, including to assist Division Exam Officers to expedite faculty and external examiners for a full range of assessment deadlines, communicate with ULMS link tutor in terms of assessment and moderation related issues, and administer Module Board of Examiners and Progression Boards;
4. To lead on the administration of Undergraduate Final Year Projects by assisting module leader to prepare and update Final Year Project manual on an annual basis, collecting faculty research topics for allocating supervisors, mentoring Division Administrators in collecting marks and giving feedback, setting up presentation groups, and video-taping presentation samples;
5. To administer School Teaching Assistant (TA) projects, e.g. mentor module leaders to ensure that University TA recruitment procedures are followed, to ensure TA are suitably trained by attending university workshops, assist GSO to monitor PhD scholarship holder’s work load completion, prepare contracts and payments, and verify completion of TA ALA for Master’s students;
6. To assist the School Manager to facilitate hands-on training and mentoring of junior Office Team members;
7. To act as the first point of contact in the School for coordinating proof- reading services;
8. To provide back up to other functions within the School Office Team when required.
9. To undertake any other duties and tasks assigned by the School or University.
The successful candidate will need to demonstrate good managerial skills, a positive attitude, a high level of reliability and professionalism, strong communication and organizational skills, and must be willing to work flexibly.
Person specification
Essential Desirable
Experience • Experience of working in an office environment covering a range of administrative tasks
Education, qualifications and training • Bachelor's degree plus 5 years working
experience • Postgraduate qualification plus 3 years working experience
General and specialist knowledge • Awareness of cultural diversity within an international environment • Knowledge of UK higher education system
Skills • Excellent written and oral communication skills in both English and Chinese
1. To assist Centre Administrator to strengthen support to day to day administrative operations of English, Chinese and Spanish language modules and programmes and other learning and teaching activities in the LC
2. To be a member of the LC Centre Management Team (CMT) and to serve as the CMT Secretary
3. To manage assessment administration in the LC, in conjunction with the LC Managers, LC Exam Officers and staff in the Registry, including regular communication with Managers and Exam Officers, assessment tasks planning, tracking, completion and overseeing, and to serve as Secretary of LC Module Board of Examiners
4. To assist Centre Administrator to provide administrative support to English language placement test, such as coordination with the LC staff and Departments concerned, logistics and materials preparations before the test, on-site support during the test days, marker allocation and creating student lists for invigilators and each marker, organisation of online makeup tests, compiling data and information of test incidents and generating test results
5. To manage quality assurance of administrative support to assessment, including implementation of the University and Centre’s assessment policies and procedures, and overseeing the support provided by Module Secretaries, conducting quality check, and drafting guidelines and manuals for improvements, in line with university standards
6. To coordinate travel and logistic arrangements for external and Liverpool examiners by working closely with Module Secretaries, including creating itineraries, drafting invitation letter, arranging transportation and accommodation where necessary, and liaising to set up temporary office space for the examiners
7. To manage the LC email account dealing with enquires from students
8. To be the contact for management of ICE functions, including liaison with LC Managers, LC IT Officer and staff in the Academic Enhancement Centre, and maintenance of LC Staff + Student Communication Area on ICE
9. To work closely with Centre Administrator to provide support to academic quality assurance process including Internal Periodical Review
10. To assist Centre Administrator with the facilitation of the training, mentoring and induction for staff within the Centre’s administration team
11. To deputise for Centre Administrator and provide backup to team members when required
12. To undertake other projects and duties as assigned by the Centre or University
More details on the role serving IBSS:
IBSS is composed of three Divisions in the following academic general subjects, Accounting and Finance, Economics, and Management, all of which are under the supervision of a Head of Division and administered by Division Administrators. With the growing number of students and programmes, the role of the Senior School Administrator in IBSS is to assist the School Manager in coordinating Division Administration in relation to assessment, the daily support of students and faculty, and other related learning and teaching activities.
Role responsibilities
1. To assist the School Manager to strengthen support to the Head of Divisions in managing the day to day operations of the academic administration of the Division, faculty and students;
2. To assist the School Manager in implementing accreditation related projects at Divisional Level, e.g. implement Assurance of Learning Goals projects, track module evaluations and delivery, organize and minute focus group meetings, track completion of faculty peer-review, and coordinate faculty classification rating in Sedona;
3. To lead on assessment administration in IBSS, including to assist Division Exam Officers to expedite faculty and external examiners for a full range of assessment deadlines, communicate with ULMS link tutor in terms of assessment and moderation related issues, and administer Module Board of Examiners and Progression Boards;
4. To lead on the administration of Undergraduate Final Year Projects by assisting module leader to prepare and update Final Year Project manual on an annual basis, collecting faculty research topics for allocating supervisors, mentoring Division Administrators in collecting marks and giving feedback, setting up presentation groups, and video-taping presentation samples;
5. To administer School Teaching Assistant (TA) projects, e.g. mentor module leaders to ensure that University TA recruitment procedures are followed, to ensure TA are suitably trained by attending university workshops, assist GSO to monitor PhD scholarship holder’s work load completion, prepare contracts and payments, and verify completion of TA ALA for Master’s students;
6. To assist the School Manager to facilitate hands-on training and mentoring of junior Office Team members;
7. To act as the first point of contact in the School for coordinating proof- reading services;
8. To provide back up to other functions within the School Office Team when required.
9. To undertake any other duties and tasks assigned by the School or University.
The successful candidate will need to demonstrate good managerial skills, a positive attitude, a high level of reliability and professionalism, strong communication and organizational skills, and must be willing to work flexibly.
Person specification
Essential Desirable
Experience • Experience of working in an office environment covering a range of administrative tasks
- Experience of using the Microsoft Office suite in a workplace
Education, qualifications and training • Bachelor's degree plus 5 years working
experience • Postgraduate qualification plus 3 years working experience
General and specialist knowledge • Awareness of cultural diversity within an international environment • Knowledge of UK higher education system
Skills • Excellent written and oral communication skills in both English and Chinese
- Excellent managerial skill
- Excellent organizational skill
- Excellent interpersonal skills
- Attention to details
- Ability to work with a group of people
- Ability to prioritize a variety of tasks and meet deadlines
- Ability to draft policies
- Customer and service-focused
- Proactive and positive approach
- Resilience to work pressure
- Be adaptable and open to change to meet the changing needs of the business
- Dependable, reliable and trustworthy
- Ability to deal with confidential matters and act with discretion
How to apply
To apply for the position, please visit the following website and apply online before the closing date: http://job.xjtlu.edu.cn/. You need to register and then login to complete each part of the application process, including Basic Information, Cover Letter, Job Title and Reference and Equal Opportunities Form. Remember to attach your CV when completing the Basic Information form, and the covering letter (in English) should outline your interest in the post and explain how you meet the criteria.
职能类别： 其他
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联系方式
上班地址：苏州工业园区独墅湖高等教育区仁爱路111号
公司信息
西交利物浦大学坐落在素有“人间天堂”之称的苏州，这座文化名城至今仍坐落在春秋战国期间的原址上。仍然保持着“水陆平行，河街相邻”的双棋盘格局和粉墙黛瓦、小桥流水的古朴风貌。古城数千年的历史，给后人留下了大量的珍贵文化遗产，其中又以园林为著称，拙政园、留园、网师园等九处名胜古迹被列为世界文化遗产。今天的苏州不仅保留了它悠久文化传统，同时又是一个与时俱进的、对世界开放的现代化城市。近年来它的国民经济总产值以将近15%年增长率快速发展。苏州的GDP仅次于上海、北京和广州。
西交利物浦大学是苏州进一步对外开放和教育全球化的产物。苏州及周边地区经济的高速发展吸引了两所世界名校——中国西安交通大学和英国利物浦大学。它们作为母校在苏州工业园区独墅湖高教区合作创办一所以理、工、管起步的国际型大学。这也是国内一所由教育部批准中外“强强”合作的大学。它的愿景是研究导向、独具特色、世界认可的中国大学和中国土地上的国际大学。它旨在培养具有国际视野和竞争力的高级技术和管理人才；积极为经济和社会发展提供科技和管理服务；在人类面临严重生存挑战的领域有特色地开展研究；探索高等教育新模式，影响中国甚至世界的教育发展。
西交利物浦大学建校于中国—新加坡苏州工业园区，这所学校将在悠久浓郁的文化传统与世界罕有的高速经济发展并存共生的美好环境中成长。
请使用网站提供的信息和链接来更好地了解苏州，了解西交利物浦大学。
www.xjtlu.edu.cn
西交利物浦大学是苏州进一步对外开放和教育全球化的产物。苏州及周边地区经济的高速发展吸引了两所世界名校——中国西安交通大学和英国利物浦大学。它们作为母校在苏州工业园区独墅湖高教区合作创办一所以理、工、管起步的国际型大学。这也是国内一所由教育部批准中外“强强”合作的大学。它的愿景是研究导向、独具特色、世界认可的中国大学和中国土地上的国际大学。它旨在培养具有国际视野和竞争力的高级技术和管理人才；积极为经济和社会发展提供科技和管理服务；在人类面临严重生存挑战的领域有特色地开展研究；探索高等教育新模式，影响中国甚至世界的教育发展。
西交利物浦大学建校于中国—新加坡苏州工业园区，这所学校将在悠久浓郁的文化传统与世界罕有的高速经济发展并存共生的美好环境中成长。
请使用网站提供的信息和链接来更好地了解苏州，了解西交利物浦大学。
www.xjtlu.edu.cn
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