Career Category

Job Description

Job purpose:

Ensures timely and appropriate reporting of all transactions in general ledger, asset management, account receivables, accounts payables (including complex entries, analysis and preparation for reconciliation)

Accountabilities

• Reports to Finance Manager
• Successful stakeholder management for Accounts Payable and Accounts Receivable
  • Managing all Key Performance Indicators (KPIs)
  • Ensures payments to third parties according to local and corporate instructions
• Fulfills all accounting and reporting activities as well as local tax authorities’ requirements, in compliance to the applicable legislation
• Makes correct and efficient use of corporate finance systems

Responsibilities:

Accountancy

• Assist Finance Manager with providing financial, analytical and decision support to the entire organization:
  • Monthly departmental meetings: preparation, analyze and presenting the outside expense “tracking” results for various department managers and communicate expense plans and results.
  • Assist Finance manager to update monthly rolling forecast by department with outside expenses.
  • Assist Finance manager to update monthly sales reports.
• Monitor and tracking accuracy of depreciation and follow up on accuracy of fixed asset registers with Snr Ass Projects.
• Days Sales in Inventory (DSI) calculation
• Budget/LE/LRS: Upload sales into LIFT/(Anaplan)

Taxes

• VAT
  • Ensures accuracy of forms presented to the local authorities
  • Ensures payments are on time, following local deadlines
  • Reconcile submission reports and checking for accuracy between Output and Input and reclassification of credits.
• Assist Finance Manager with additional information needed, i.e. customs declarations, IT14SD etc.

Accounts Payable (AP)

Ensures fulfillment of company obligations to third parties, Inter-company and employees:

• Printing, scanning & submission of vendor invoices
• PR/PO closing, monitoring and managing
  • Monthly comment report on POs older than 6 months
  • Help with the preparation of the quarter open purchase order accruals
  • Quarterly compliance report, ensuring POs are being used
• Vendor master data, opening of accounts and payment details verification
• Days Payable Outstanding – DPO tracking, management of age analysis and follow up on overdue accounts
  • Manage the entire vendor reconciliation process by ensuring that books of accounts are reconciled on a periodic basis with vendors and discrepancies if any are resolved in a time bound manner
• Ensures payment and control of travel expenses in line with guidelines as per Travel & Entertainment policies
  • Training on concur (T&E) AMEX card to all employees
  • Manage expired cards
• Ensure we are POPIA compliant regarding our vendors

Banking

• Distribution of proof of payments (PoP)
• Submission of inter-company invoices to Citibank for verification
• Manage immediate payment process
• Second level bank validations
• Process E-payments

Accounts Receivable (AR)

• Manage EDI to ensure invoices are not stuck
• Process section 21 invoices in SAP
• CRM stock returns process, credit notes to be managed (pricing and returns)
• Credit limit application (new and existing customer)
• Order releases (non-RSA orders) - export
• AR receivable reconciliation
• Shrinkage allowance recon
• Days Sales Outstanding (DSO) tracking, management of age analysis and follow up on overdue accounts
• Attend monthly meetings
• Amgen remittance breakdown file
• Supply Chain / Logistics cost analysis, invoice verification as per contract
• Ensure we are POPIA compliant regarding our customers

Other

• Takes part in or leads projects as assigned by the Finance Manager or Country Director
• Ensures correct filing (in time and content) of all documents
• Manage and close all applicable open internal and external audit findings
• Contributes to improve relationships with internal stakeholders as well as external customers by pro-active communication and timely response to customer issues
• Act as BACKUP for Snr Ass Projects for BBBEE verification audit, sample submission request

[act as BACKUP for Snr Ass Projects] VIPP

• System management
• VIPP calculate LOG fees and invoice and recon and payment control.
• Customer contract extension – VIPP

Minimum Requirements

• University degree or diploma in finance or accountancy
• 5 years of experience in financial department
• Demonstrated knowledge of accountancy, relevant laws and basic taxes
• Demonstrated capability to learn quickly systems and processes, being open and flexible to changes, in a multinational environment
• High level of English, both in oral and written communication
• Good computer skills in the Microsoft Office environment

Preferred Requirements

• Advance proficiency with Microsoft Excel
• Experience with SAP
• Experience in participating in international projects

Competencies

• Demonstrates analytical skills to solve day-to-day problems
• Applies a methodical approach to completing all tasks
• Demonstrates ability to perform accurate and detailed work
• Demonstrates excellent ability to learn quickly and understand/adapt quickly to new systems, processes and tools
• Demonstrates Amgen Values
• Able to support and train people
• Able to work on different tasks at the same time
• Able to work independently, be a self-starter
• Able to work with deadlines
• Able to communicate and present to Executive team