Career Category

Job Description

Position: Sr. Executive Assistant

Reporting to: VP/GM

Location: Mississauga Head Office
 

Job Summary:

• Provide administrative support to the General Manager and other designated Leadership Team (LT) members, with additional LT functional support priorities to be determined.

General Manager Support:

• Perform all duties of an Executive Admin Assistant, including scheduling meetings, booking travel, expense reporting, composition of correspondences, formatting documents and presentations
• Provide leadership through collaboration efforts with Administrative Coordinators across Amgen Canada
• Process accounting requests; check requests, create POs and new vendor set up
• Track relevant budgets, invoices, accruals and reconciliation with finance 
• Meeting secretary role for Management Team: assist with meeting logistics, developing meeting agendas, minutes and maintaining internal portals
• Responsible for preparing required documents pre-meeting and post-meeting follow-ups
• Handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed in a timely manner
• Play a lead role in Facilities admin support
• Organize company events with the input from the Communications Lead and GM, as requested
• Special projects support required by Management Team
• Execute tasks with an understanding of company compliance standards and policies

Legal Support:

• Lobbying registration renewal tracking and support
• Initiate correspondence and track meetings with public office holders and outside counsel
• Manage data compilation related to Promomats

HR Support:

• Purchase Order and vendor setup/payment support

Basic Qualifications

Bachelors degree

Preferred Qualifications

• Executive administrative experience
• Proven ability to handle confidential information with integrity and discretion
• Demonstrated leadership and strong collaboration with Administrative colleagues within the company
• Lead and/or participate in administrative continuous improvement activities in order to simplify the work
• Advise stakeholders on the best way of conducting administrative tasks
• Administer and be a SME of essential IS/IT administrative systems to increase efficiency in day to day work, including meeting technology, SharePoint Online, Work: Empowered etc.
• Demonstrated advanced proficiency across a broad range of administrative tools, processes and procedures
• Ability to exercise considerable discretion, judgment, tact and diplomacy
• Demonstrated ability to take the initiative to respond to rapidly changing priorities
• Ability to work independently with only general guidance
• Excellent time management and organizational skills
• Excellent interpersonal and communication skills as demonstrated by the ability to work effectively with others at all levels of the organization and externally
• Previous experience working with Sales and Marketing, Medical, HR, Facilities and Finance teams
• Bilingual

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Amgen endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact TalentAcquisitionInquiries@amgen.com to make a request and ensure you include the requisition number.

Reasonable accommodations are available, upon request, to facilitate the equal participation of candidates with disabilities, should you be selected for an interview.