Monthly Salary Range: HK$34,670 – HK$45,770

Duties: The appointee will provide a full spectrum of secretarial and administrative support to the Deputy Director (Academic Services) who is both the Company Secretary and Academic Registrar. This includes arranging meetings, appointments, preparing various documents (including but not limited to: correspondences, agendas, minutes, business reports, proposals, contracts, confidential and professional documents), support to the Board of Directors and other senior Boards, filing. She/he will also be responsible for the liaison and coordination work with local and overseas parties including partner universities, liaison within HKU, handling special projects and performing ad hoc duties assigned by the Deputy Director (Academic Services) whose office is a busy and key one in the administration of the School.

Requirements: (a) (i) Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or equivalent; or (ii) Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and (b) met the language proficiency requirements of Level 3 or above in English Language in HKDSEE or HKCEE, or equivalent. Candidates should possess formal secretarial training with at least 5 years’ relevant working experience (proven working experience at the secretariat / legal and secretarial department of sizable organisations and / or practical experience in handling Board / Committee / statutory required documents would be an advantage). Audio typing or dictation system skill is a must. Excellent command of written and spoken English and Chinese, proficiency in computer skills including Microsoft Office and Chinese word processing. A good team player, who is meticulous, highly initiative, flexible, with confidentiality sense, strong interpersonal and communication skills, ability to work independently, willingness to take up responsibilities with can do / will do attitude are essential.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, annual leave and the use of sports and library facilities will be provided where applicable. The School also provides staff development opportunities.

Applications: Please send your application quoting the reference number to the Human Resources Team, HKU SPACE, 7/F., T. T. Tsui Building, The University of Hong Kong, Pokfulam Road, Hong Kong. You may also apply online or download an application form from http://hkuspace.hku.hk or obtain it by fax (852) 2540 3271.

Closing Date for Applications: 19 September 2019

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Candidates will be contacted for interview if their applications are shortlisted. Unsuccessful applications will be kept for a maximum period of 24 months.

Posted on: 06-Sep-2019