AstraZeneca is committed to advancing the science of oncology to deliver life-changing medicines to patients most in need. At AstraZeneca, we win through the science, it’s at the heart of our every success. In Oncology, we've chosen to concentrate on four key disease areas; Lung Cancer, Breast Cancer, Ovarian Cancer and Hematology.

In this role, you will report directly to the SVP, Hematology of the Oncology Research & Development unit. You will have a dotted line to EA to EVP & President, Oncology R&D for the New York office

Main Responsibilities include:

• Lead sophisticated executive calendars to schedule meetings, conference calls, and special events; including exercising discretion as to priority and decision-making responsibility.
• Handle telephone calls, including screening incoming calls, and mail disposition
• Handle multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Communicates on behalf of the supervisor, including following up and clarifying work assignments.
• Produce accurate, accurately formatted documents, PowerPoint projects, and reports under normally tight time constraints.
• Prepare meeting agendas, presentation materials and minutes.
• Prepare and edit correspondence and general communications for ORDLT member review.
• Draft or substantially edit materials or correspondence that frequently involves the use of technical terminology and statistical data from a rough form
• Apply knowledge of AstraZeneca processes and systems.
• Optimally lead special projects and other duties as assigned.
• In addition, assisting with internal and external meetings/conferences including delegate support and meeting logistics.
• Provide Systems management support of Workday, Capacitor, Assigner, MyTime, and PlanIT to make sure functional information is accurate, assessable, and integrated across networks
• As a member of the administrative support community, this role is responsible for providing back-up support and other assistance to other administrative staff, including training, and for supplying actively to the on-going development and implementation of shared practices.

Ad-hoc Responsibilities include:

• Provide basic onsite support to visiting EVP’s to include procuring breakfast, lunch, refreshments.  Occasional printing and other administrative duties. 
• Onsite contact for high level meetings (Leadership, SET, Board).  Providing in-house catering support to meetings (Leadership) and co-ordinating external caterers and staff (SET or Board meetings).
• Point of contact, alongside Facilities Manager for office matters.
• Flexibility will be essential as there will be occasions when an early start and/or late finish will be required.
• There may be occasional additional ad hoc requests

Required Education, Experience and Skills:

• H.S. diploma required; college degree preferred.
• 5+ years of administrative support experience.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience at strong writing and communication skills, and the ability to interact expertly with executives and employees at all levels.
• Competency with virtual technologies (e.g., MS teams, Zoom)
• Excellent team working, networking and influencing skills
• Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement
• Able to prioritize time critical assignments
• Flexible to adapt to constantly evolving needs and deadlines.
• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.
• Ability to demonstrate tact, persuasion and/or negotiation to accomplish the objectives.

Desired Skills:

Experience of providing administrative support in a global corporate environment across multiple time zones

Experience in a pharmaceutical or biotechnology firm is desired.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.