Key Responsibilities

Travel & Entertainment management 20%

1. Coordinate new travel policy training all the branches for better carrying out, Simplify booking process in OA cooperation with IT team

2. Negotiated for better hotel rates and vendor sourcing pool maintenance (Yearly)

3 VIP visit, event and other important meetings support from Admin.

Company Car/driver management 25%

1. Coordinate driver policy training to all the branches based on all the contracts standard.

2. All the leasing cars monitor, including vendors' service and expired contract chase and renew

3. Office daily public using arrangement

Office operation management 40%

1.Track and optimize vendors’ service, including cleaning (ayi), gardening, drinking water, express etc. and related cost control, daily spot check (by monthly / weekly)

2. Office related contract chase and renew optimization.

3.Support Admin Manager to budget preparation and finalized, fill in OA system

( filing, cleaning, drivers, printing , and 16 offices monthly expense)

4. Guide receptionist for more professional service, daily work.

Office decoration project support 15%

1 Office decoration project coordination and support, meeting minutes, arrange meeting and send invention, prepare materials.

2 Moving Arrangement (design Training Agenda to all staff, New plants order, cleaning, Air test report , Ayi).

Required Experience & Skills

1. University degree

2. 5+ years admin working experience in MNCs with solid knowledge of administration management

3. Strong capability for event organization and vendor management

4. Support expat relocation in China

5. Good oral and written English skills, able to communicate smoothly direct with Foreigners

上班地址：延安东路222号外滩中心39楼