Position Summary:

The position of Senior Administrative Assistant will be the principal administrative support person for the Leadership team and other site function areas, thereby performing a vitally important role. The successful candidate will have a sincere interest in the business, possess excellent administrative, relational and customer service skills, value attention to detail, and be able to handle a variety of activities and tasks. The office environment is highly professional and fast paced, requiring quality work and individual initiative.

Key Responsibilities:

• Maintains confidentiality in all aspects of duties relating to the company
• Demonstrates and promotes the company vision and values
• Represents the Leadership Team in a professional and congenial manner, by reviewing correspondence; arranging corporate functions, answering questions and meeting requests directed to key executives
• Coordinates site engagement activities, including, but not limited to Town Halls, Making Connections Committee, Weekly communication, inSite Rockford, etc.
• Prepares for onsite meetings including preparing complex PowerPoint presentations and excel spreadsheets, room set-up, catering and taking notes of meeting when necessary
• Receives, compiles and clarifies information to facilitate quick decision-making by Leadership Team
• Maintain complex calendars and schedules of executives for the arrangement of internal and external meetings
• Assists with Budget Expense Planning and Tracking
• Provides consistent timely and courteous oral and written communications with customers and employees
• Completes project and special assignments by establishing objectives; determining priorities, managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustment to plans
• Tracks Appropriation Requests through the approval process
• Files correspondence and other official corporation records including legal files of the company
• Coordinates travel and meetings by developing itineraries and agendas; scheduling flights, booking other transportation; arranging lodging and meeting accommodations including assisting with Passport and Visa Applications
• Coordinates and submits expense reports for multiple leaders
• Maintain conference rooms and common areas, including maintaining supplies, cleanliness and organization
• Other responsibilities as required

Minimum Requirements/Qualifications:

• High school diploma or GED required
• Bachelor’s degree, highly preferred
• 5+ years administrative related experience required
• 5+ years experience and expert knowledge of MS Word, Excel, Outlook, PowerPoint
• Must possess personal responsibility and integrity
• Professional attitude and presence at all times with an ability to maintain composure and manage stress to meet deadlines
• Attention to accuracy and detail in all aspects of responsibilities
• Excellent organizational skills
• Ability to follow directions, most times from multiple sources and determine priorities
• Ability to multi-task and balance competing requirements from multiple leaders

• Previous experience in roles that required public speaking, writing, or high volume of one-to-one communications

This position has not been approved for Relocation Assistance.