General Description

To support the team leader of Student Administration and Timetabling to supervise the team in the area of student records management, data maintenance in the Virtual Learning Environment (ICE) and marks data management. Other mandate of this post may also include data exchange with partner institutions, data reporting to government and other stakeholders, student degree certificates printing, etc.

Main Responsibility and Accountability

Your main duties will be to work on or supervise team members to work on

1. New student enrolment: student profile creation for all types of newly admitted students, including Undergraduate, Postgraduate taught and research, exchange and visiting students; new student e-registration in MoE database

2. Student annual registration: annual registration of students in university’s central student information system (SITS) and government platforms

3. Daily maintenance of student records: daily processing of changes to student registration status (withdrawal, suspension, transfer, etc.); maintenance of up to date data and provide good quality data to users on campus; and maintenance of student tuition payment data (in collaboration with Student Academic Service team and PG Admission and Support Team in case of special students)

4. Student progression and graduation: production of progression and graduation results in accordance to University policies; provide reports on progression and degree classifications for Board of Examiners and other relevant committees; production degree and graduation certificates for ceremony; calculation of student scholarships to for the scholarship committee, preparation of 2+2 student marks data to support student applications for articulation of their studies at UoL and for other outbound exchange/visiting programmes, etc.

5. Module mark entry: to maintain accurate student list for mark entry; to provide consultancy services to academic units for using mark entry function on e-Bridge

6. Data management in Virtual Learning Environment ICE: to keep up to date with the frontier of the applications of the software and enhance skills and techniques in the daily operation of the software; to maintain the student data in ICE; to answer student queries regarding usage of ICE,

7. Module Questionnaire (MQ) administration: to manage the data preparation and publish of end-of-semester module questionnaire, and generate various MQ reports to staff, department and Learning and Teaching Committee for teaching evaluation

8. Data reporting and exchanges: student data reporting to government organs as required, and regular data exchange with UoL

9. Services to Students: to collaborate with Services Team to supply academic transcripts and scholarship certificates etc. to students on a daily basis; annual arrangement of student photo taking for graduation certificates and degrees.

The post holder is also expected to manage and deliver special projects and perform other duties as assigned by team leader of Student Administration and Timetabling or the Head/Deputy Head of Registry

Position Qualification Requirement

Essential:

• 
  2 years’ relevant experience for master’s degree holder, 5 years for bachelor degree

• 
  Excellent oral and written skills in English

• 
  Supervisory experience in a similar field

• 
  Excellent communication skills

• 
  Demonstrated experience with records management and databases

• 
  Able to manage own workload across a broad range of activities with an annual cycle

• 
  Able to maintain a high level of accuracy, even when producing work to tight deadlines.

• 
  Commitment to service and collaboration.

Desirable:

• 
  Experience of working within a Higher Education environment

• 
  Experience of working in an international organization

• 
  Experience in the management of a student records system

How to apply

To apply for the position, please visit the following website and apply online before the closing date: http://hr.xjtlu.edu.cn/ . You need to register and then login to complete each part of the application process, including Basic Information, Cover Letter, Job Title and Reference and Equal Opportunities Form. Remember to attach your CV when completing the Basic Information form, and the covering letter (in English) should outline your interest in the post and explain how you meet the criteria.

上班地址：苏州工业园区独墅湖高等教育区仁爱路111号

西交利物浦大学坐落在素有“人间天堂”之称的苏州，这座文化名城至今仍坐落在春秋战国期间的原址上。仍然保持着“水陆平行，河街相邻”的双棋盘格局和粉墙黛瓦、小桥流水的古朴风貌。古城数千年的历史，给后人留下了大量的珍贵文化遗产，其中又以园林为著称，拙政园、留园、网师园等九处名胜古迹被列为世界文化遗产。今天的苏州不仅保留了它悠久文化传统，同时又是一个与时俱进的、对世界开放的现代化城市。近年来它的国民经济总产值以将近15%年增长率快速发展。苏州的GDP仅次于上海、北京和广州。
西交利物浦大学是苏州进一步对外开放和教育全球化的产物。苏州及周边地区经济的高速发展吸引了两所世界名校——中国西安交通大学和英国利物浦大学。它们作为母校在苏州工业园区独墅湖高教区合作创办一所以理、工、管起步的国际型大学。这也是国内一所由教育部批准中外“强强”合作的大学。它的愿景是研究导向、独具特色、世界认可的中国大学和中国土地上的国际大学。它旨在培养具有国际视野和竞争力的高级技术和管理人才；积极为经济和社会发展提供科技和管理服务；在人类面临严重生存挑战的领域有特色地开展研究；探索高等教育新模式，影响中国甚至世界的教育发展。
西交利物浦大学建校于中国—新加坡苏州工业园区，这所学校将在悠久浓郁的文化传统与世界罕有的高速经济发展并存共生的美好环境中成长。
请使用网站提供的信息和链接来更好地了解苏州，了解西交利物浦大学。
www.xjtlu.edu.cn