Supply Chain IT (SCIT) is looking for an Executive Assistant (EA) who will support and partner with the VP and GM of the Supply Chain IT Organization and Chief of Staff.

The responsibilities include but are not limited to:

• Organizing and managing extremely complex calendar schedule(s) for the General Manager, maintaining the executive's agenda, and assisting in planning appointments, customer meetings, conferences, etc.
• Organize complex meetings with other senior executives working alongside other EAs
• Make extensive travel arrangements and prepares expense reports
• Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, and coordinates all logistics
• Exercise diplomacy, tact, teamwork, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, and administration staff's customers
• Maintain an in-depth understanding of office management procedures and departmental and legal policies
• Demonstrate strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists, and divisional logistics needs
• Strong capability in working with all Microsoft tools, Intel tools, purchasing and finance systems
• Additional duties include managing tactical projects, general administrative duties such as order supplies, conference room coordination, generating shipping memos, etc.
• Expert in handling and maintaining confidentiality using discretion and sound judgment
• Effective organizational skills to improve the efficiency of administrative processes
• Coordinate activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations
• Possess strong customer service orientation and uses judgment/discretion in handling confidential information
• Work closely with the Senior and Executive administrative staff and works productively as a team member

Qualifications

You must possess the minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

• 5+ years of experience as an executive assistant or related role
• 5+ years of experience and proficiency with Microsoft 365 and all Microsoft tools such as Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams, Yammer, etc.
• 5+ years of experience with executive calendar management including coordinating complex meetings that require C-level attendance, external attendees, video conference room booking, etc.
• 5+ years of experience with travel itineraries, visa application, expense reporting, and Administrative Tools such as Concur and Workday

Preferred Qualifications:

• Bachelor's degree or higher in any field of study
• Intel administrative experience
• Experience with Teams, Yammer, and Internal Shipping Memo (ISM)
• SharePoint knowledge

This position is not eligible for Intel immigration sponsorship

Inside this Business Group

Intel's Information Technology Group (IT) designs, deploys and supports the information technology architecture and hardware/software applications for Intel. This includes the LAN, WAN, telephony, data centers, client PCs, backup and restore, and enterprise applications. IT is also responsible for e-Commerce development, data hosting and delivery of Web content and services.

Other Locations

US, California, Folsom;US, California, San Jose;US, Oregon, Hillsboro

Intel strongly encourages employees to be vaccinated against COVID-19. Intel aligns to federal, state, and local laws and as a contractor to the U.S. Government is subject to government mandates that may be issued. Intel policies for COVID-19 including guidance about testing and vaccination are subject to change over time.

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Work Model for this Role

This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site.