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Team Assistant/ 部门助理
Daimler北京市Update time: September 16,2019
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Job Description
北京市
Team Assistant/ 部门助理
Description

Objective of job
  • Provide administrative and business support for IT & BU Directors of Digital Solution Center
  • Communicate and coordinate with other departments and external stakeholders
  • Manage various team topics and strengthen team solidarity

Task description
Main tasks

1. Daily secretarial support
  • Organize daily work in a structured way, such as calendar management, visitor reception, internal and external meetings setup and appointments scheduling;
  • Coordinate daily correspondences, such as phone call, email, post, etc.
  • Support business trips arrangement, including flight booking, hotel reservation and local transportation liaison, and conduct reimbursement formalities for business trips;

  • Organize Team Building activities and design the whole process to ensure an effective outcome.

2. Daily business support
  • Assist with system approval request with preparation and pre-review if necessary;

  • Draft department meeting agenda and topics, take meeting minutes and follow up on defined tasks;
  • Prepare presentation for departmental meetings, including proposing topics, discussing with supervisors on the framework, and communicate related message to management team;

  • Collect and analyze data from management team and support supervisors to meet the requests from HQ;

  • Regularly collect purchasing requests from Project Manager and communicate with IPS colleagues to ensure the funding for the procurement;

  • Work as point of access and attend meetings on behalf of DSC so as to deliver the company-wide message to the team;

  • Prepare and review documentation for signature process;
  • Maintain appropriate document filing and department T-share drive records;
3. Department administrative support and cross-functional coordination
  • Facilitate communication and coordination with direct-reports for various business needs;
  • Coordinate internal process and procedure such as procurement, payment, training, and other tasks;
  • Channel information within the department and organize department-level events and activities;
-Manage internal social medial platform and publish articles in line with business updates within the team;
  • Coordinate and execute ad-hoc tasks assigned by supervisors
Qualifications
Qualification
Education:
Bachelor degree and above

Experience:

2 – 3 years working experience in multinational companies

Specific Knowledge:
Good communication and interpersonal skills, strong multi-tasking and problem solving abilities
Reliable, accountable and able to work under pressure
Excellent spoken and written English

Advanced Microsoft Office skills




Organization : Mercedes-Benz Auto Finance Ltd.
Primary Location : China (Mainland)-Beijing-Beijing
Work Locations : Mercedes Benz Auto Finance Ltd - LSH Tower C LSH Tower C, 8 Wangjing Street Beijing 100102
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