We make real what matters Siemens makes buildings and cities smarter and supplies people with environmentally-friendly energy. We work hand in hand with artificial intelligence and move people from A to B safely. New challenges present themselves every day – and hereby the chance to face them. Join our team of about 303 000 colleagues around the globe and help us creating environments that care. Our business unit is responsible for the comprehensive Fire Safety portfolio, a strong and growing pillar of the Siemens Smart Infrastructure. We work in close collaboration with our colleagues from Product Management, R&D, Sales and Marketing all over the world to guarantee the highest degree of customer satisfaction and commercial success. To strengthen our office in our HQ in Zug, we are currently looking for an Assistant. Are you motivated to be part of an evolving business environment with an interest in driving the teams’ productivity and improving processes and procedures? Then this is the right opportunity for you! Your new responsibilities Full administrative support for the Global Fire Product Portfolio Head, Head of the European Fire Product Portfolio and their teams Plan and organize internal as well as external events such as visits by partners, customer meetings, seminars, workshops and conferences Manage calendars and schedule meetings and appointments by aligning with other assistants Create ad hoc reports as well as presentations with PowerPoint, be a Key user of our time administration system (WebCats) Organize business trips of team members (international and domestic) Process expense reports and ensure timely submission (end to end), track travel expenditures and report frequently to Segment Head and Segment Head BA Lead functionally the assistants team, manage the split of tasks and support effective collaboration and high level of motivation; responsible for apprentice (if applicable) Ad hoc projects and responsibilities as required in response to changing business requirements Your skills and experience Well organized and proactive personality, able to provide timely, efficient and accurate administrative support to segment management and other team members. The ideal job owner demonstrates a high level of initiative, a positive attitude and enthusiasm Proven practical work experience as a team assistant with outstanding organizational and time management skills, you are able to multitask and prioritize your daily workload Proficiency in Microsoft Office Software – particularly Outlook, Word, Excel and PowerPoint Discretion and confidentiality and a high degree of reliability, we look for a self-reliant person following up on tasks and to-do lists Prioritize and plan your workload efficiently. Ability to escalate issues appropriately in a timely and professional manner Open-minded, flexible and cooperative personality with the talent to communicate clearly in a courteous and professional manner with your stakeholders, readiness to react to ad-hoc requests Fluency in English and German is a must, Intercultural sensitivity and communication is expected as well Who and where we are Find out why Siemens is chosen every year as one of the most popular employers in Switzerland, and get a first impression of a new working environment and the people who could be your new work colleagues. Video Siemens in Zug www.siemens.ch/employer Future Assistants The breakneck speed of digital transformation is making the vocational field of personal assistant more interesting and creative but also more demanding. Our FutureAssistants@Siemens network will help you overcome the new challenges - from your very first day at work. As a member of our community you have access to customised opportunities for further development and you can also interact and network with colleagues and experts wherever they are in the world. Take advantage of this opportunity to develop your technical and personal skills and join with us in contributing to the company’s success - exactly in line with the ownership culture of Siemens. Your application Siemens takes your privacy very seriously and ensures a high standard of data protection. We are therefore only able to accept applications via our application platform (‘APPLY NOW’ button). Answers to the most frequently asked questions and a contact form can be found at siemens.ch/contact-hr/en. We look forward to receiving your complete application. Siemens is establishing mobile working as a core element of the “new normal”. Wherever possible, “mobile working” is ingrained in our work culture, which promotes self-directed and location flexible work. Siemens promotes equal opportunities. Diversity enriches our company and gives us an advantage. Information for recruitment agencies: Siemens does not accept recruitment agency applications for this position. Thank you for your understanding. Organization: Smart Infrastructure Company: Siemens Schweiz AG, Smart Infrastructure, Global Headquarters Experience Level: Mid-level Professional Full / Part time: Full-time