Description:
Daily secretarial support
- Organize daily work in a structured way, such as calendar management, visitor reception, internal and external meetings setup and appointments scheduling;
- Coordinate daily correspondences, such as phone call, email, post, etc.
- Support business trips arrangement, including flight booking, hotel reservation and local transportation liaison, and conduct reimbursement formalities for business trips;
- Organize Team Building activities and design the whole process to ensure an effective outcome.
Daily business support
- Draft department meeting agenda and topics, take meeting minutes and follow up on defined tasks;
- Support special projects as needed.
Department administrative support and cross-functional coordination
- Facilitate communication and coordination with direct-reports for various business needs;
- Coordinate internal process and procedure such as procurement, payment, training, and other tasks;
- Channel information within the function and organize function-level events and activities;
- Coordinate and execute ad-hoc tasks assigned by supervisor.