Reporting to

• General Manager MB Trucks

Objective

• Support General Manager of Mercedes-Benz Trucks in respect of diary activities/Travels/claims and departmental administration.


• Support to Mercedes-Benz Trucks Department

Tasks

Secretary to the General Manager, MB Trucks

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  Responsible for Travel Management (flight booking, arranging visa, rent a car, hotel booking etc.)

  
  


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  Maintaining and updating leave plan & calendar of events

  
  


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  Organizing various matters, e.g. calendars, hotel/ restaurant bookings, team meetings etc.

  
  


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  Organizing and maintaining of diary and making appointments. Coordinating meetings requiring the presence of the Director

  
  


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  Prepare presentations for various management meetings

  
  


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  Managing agendas for business trips and events

  
  


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  Assisting in all translation matters (English / German / Arabic)

  
  


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  Correct completion of expense claims to Accounting & follow up of payment

  
  


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  Drafting and typing of correspondence, filing and good record keeping

  
  


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  In the absence of the Director, distributing of incoming mails to the relevant manager in charge to deal with the case

  
  


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  Answering incoming telephone calls, forwarding them and taking messages

  
  

Support of the MB Trucks Team

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  Responsible for procurement, issuing purchase requests and coordinating with Senior Buyer for the whole department

  
  

• Expense Claim Management for Heads of the Department

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  Assisting in all translation matters (English / German / Arabic)

  
  


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  Preparing of team building and department meetings, taking minutes if required and distribute the same accordingly

  
  


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  Monitoring and arranging timely completion of approval process for business trips

  
  


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  Assisting for the correct completion of claims to Accounting & follow up of payment

  
  


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  Issuing and assisting with invitation letters for visa application

  
  


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  In charge of bookings (hotel, gate passes etc.) for guests of the department

  
  


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  Controlling department budgets