School for Higher and Professional Education (SHAPE)

Ref. no : O/SHAPE/TERM_EA2/10/19

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree and master’s degree programmes to VTC’s Higher Diploma graduates and other sub-degree and degree holders in collaboration with overseas universities. Applications are now invited for Term Executive Assistant II post at SHAPE.

Major Duties:
(a) To provide clerical support to the student admission and course administration teams, including creation and maintenance of database, preparation of statistics and reports;
(b) To perform general administrative duties and handle enquiries;
(c) To assist in website maintenance and preparation of marketing materials, and
(d) To provide logistics support in events.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC's Vocational English Module Certificates is considered an alternative qualification.
(b) Good command of both spoken and written English and Chinese, including fluency in Putonghua, is definitely an advantage;
(c) Proficiency in computer software applications including MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(d) Preference will be given to applicants with relevant work experience;
(e) Good communication, interpersonal and organization skills; and
(f) Detail-minded, able to work independently and be a good team player.

Notes:
(1) The appointee may be ported to one of the SHAPE Offices located at Chai Wan, Sha Tin or Tseung Kwan O.
(2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(3) The appointee may be required to perform duties outside normal office hours and/or work on shift duty.
(4) Applicants who have responded to the previous advertisements in the past six months need not re-apply.
Application Procedures:
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room 008, Academic Block, 30 Shing Tai Road, Chai Wan, Hong Kong. Please specify on the envelope the reference of the post being applied for.

Closing date for application: 7 November 2019

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.