About the job

RWS embraces diversity and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.

Job title: Translation Administrative Coordinator

Workplace: Work from home in Indonesia

Employment type: Contract with no fixed duration

Working hours: Monday – Friday: 08:00 – 17:00 (Indonesia time)

Overview of Job:

Performs a variety of administrative and coordination functions to support the Translation and Resourcing teams to deliver high quality results. Applies working knowledge of the translation function and coordination skills to ensure effective resourcing of translation projects. Reporting to the Translation Line Manager or Translation Manager.

Key Responsibilities:

• Operational Excellence – Contacts freelance translators using the SDL vendor database to staff translation projects. Communicates with manager and/or team on status of requests in a timely fashion. Ensures a high level of accuracy in the vendor database by ensuring Supply Chain update essential information (e.g., booking information, availability, contact info, skills, rates/discounts, performance history.) Supports project activities such as file analysis and preparation, sending prepared information to freelance translators.
• Delivers Quality, Value, and Results – Ensures qualified resources are identified by clarifying requirements for resources up front (e.g., specific skills, profile, availability.) Monitors schedules of freelancers and alerts manager/team of potential resourcing conflicts (e.g., holidays, vacations.) Highlights new resources and performance histories/skills to team in order to identify the best resource for the project.
• Functional Excellence – Actively learns about processes, policies and tools (e.g., vendor database) in order to perform his/her work efficiently and effectively. Learns strategies to identify the best resources for projects (e.g., understanding skills, search/selection techniques, resource planning.)
• Relationship Building - Builds strong relationships with team members by demonstrating strong communication skills (e.g., clarifying requirements, providing timely updates.) Works collaboratively with the Supply Chain team to ensure updates to the database. Demonstrates a high degree of professionalism when working with external vendors and freelancers.

Candidate qualification

• Degree in translation or any other relevant combination of training and experience.
• Indonesian native speaker only
• 1-3yrs translation administrative coordinator or project management experience
• Strong EN skills (Speaking, Listening, Writing and Reading)
• Strong communication & negotiation & persuasion skills
• Careful, detailed personality with good cheerful disposition
• Hardworking and a team player

• Ability to work under pressure

You will be provided on-the-job training about RWS translation procedure including CAT tool