Job purpose

As Office Manager, you will be responsible for effectively managing the day to day administration of the Office and provide essential support when needed. You’ll act as the primary point of contact for clients and the business, upholding professional standards at all time. You will be a key player in enhancing the business culture and environment.

Duties and responsibilities

• You will be responsible for all general office administration, acting as the first point of contact for both employees and clients.
• Manage business communication – answering calls and emails and ensuring accurate messages are relayed to the relevant individuals.
• You will be accountable for processing all incoming and outgoing post/deliveries, ensuring there are no delays and accurate tracking information is recorded.
• Manage meeting room diaries. You will be responsible for setting up meeting rooms if necessary.
• Manage the upkeep of the kitchen, communal areas and warehouse.
• Process stationary orders ensuring there are adequate stock levels at all times and budgets are adhered to.
• Manage travel arrangements for the business – including hotel, taxis and flights.
• Manage budgets for your department, tracking spends and regularly reviewing contracts and suppliers.
• Take responsibility for Health and Safety. This will include conducting risk assessments, following up on actions, ensuring the office environment is risk free, booking and logging any required maintenance.
• Assist HR with Starters and Leavers including new starter inductions, workspace and programme set ups, and ensure leavers are processed accurately.
• Implement and maintain office procedures, ensuring necessary information is communicated to the team.
• Provide assistance to the HR team on ad-hoc projects
  

Qualifications & prior experience

• Fresh graduate or 1-2 years Office admin or Receptionist experience
• A positive, proactive mind set is essential for this role
• Prior client-facing or customer service experience
• Excellent knowledge of Microsoft Office programmes and courier systems.
• A self starter
• Good communication skill and excellent oral and written English skills

上班地址：东莞市常平镇金美村金河一路208号5B