Responsibilities

• Answering telephone calls, responding to queries, and replying to emails.
• Preparing and settle company expenses and bills.
• Managing office supplies and ordering new supplies as needed.
• Systematically filing important company documents.
• Forwarding all correspondence, such as letters and packages, to staff members.
• Scheduling meetings and booking conference rooms.
• Assisting in various daily operations.
• Hiring maintenance vendors to repair or replace damaged office equipment.
• Updates and maintaining websites (knowledge about Wordpress)
• Greeting guests and visitors.
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Assist with performance management procedures.
• Complete termination paperwork and exit interviews.
• Assisting with recruitment need for job postings and interviews.
• Contributes to team effort by accomplishing related results as needed.
• Perform orientations and update records of new staff.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Documents financial transactions by entering account information and reconciles transactions (knowledge about Xero)
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence.
• Preparing checks, deposits, budgets, and financial reports.
• Invoice issuing and processing order payments.
• Creating periodic reports, such as balance sheets, profit & loss statements, etc.

Requirements

• Bachelor / LCCI Level II or above in Accounting or related disciplines 
• Minimum 5 years of solid experience in accounting and administration field 
• Familiar with Hong Kong labor law
• Good team player with positive working attitude, initiative and able to work independently
• Excellent in both spoken and written English and Chinese / Mandarin
• Proficiency in MS Office, Xero, and Wordpress
• Work period 3.5 months (target between 11 May 2020 to 31 August 2020), it may adjust the work dates +/-1week early /late if necessary