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Administrative Assistant 行政助理
绿地酒店旅游集团 查看所有职位ShanghaiUpdate time: September 24,2019
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Job Description
上海市

Role: Personal Assistant

Employer: Hannover Greenland Venue Management (HGVM)

Reports to: President


JOB PURPOSE, DUTIES AND RESPONSIBILITIES:

Personal assistant will be responsible to provide personalized secretarial and administrative support in a well-organized and timely manner whilst ensuring effective office management for HGVM.

GENERAL SPECIFICATION:


  • Act as the point of contact between President and internal/external clients
  • Handle requests and queries appropriately and in a timely manner
  • Manage diary and schedule meetings and appointments
  • Take dictation and comprehensive minutes of all meetings
  • Distribute correct minutes (48hrs) post meeting for signatures
  • Ensure agendas are informed and distributed (72hrs) prior meetings
  • Ensure action items are documented
  • Ensure up to-date design reviews are distributed in real-time and filed for reference checking
  • Produce weekly reports on post and up and coming meeting schedules with reference to decisions/challenges/suggestions
  • Make travel arrangements according to schedules
  • Device and maintain an office filing system for reference checking
  • Produce reports/presentations and briefs

COMMUNICATION:
  • Facilitates team and client meetings effectively.
  • Holds regular status meetings with development team.
  • Keeps development team well informed of changes within the organization and general corporate news.
  • Resolves and/or escalates issues in a timely fashion.
  • Understands how to communicate difficult/sensitive information tactfully.

KNOWLEDGE and QUALIFICATION:
  • Proven experience as a personal assistant
  • Outstanding organizational and time management skills
  • Excellent IT skills across Microsoft Office (Word, Excel and PowerPoint
  • Knowledge and/or understanding of challenges of working in a high-pressured environment which is deadline driven
  • Highly collaborative in nature

  • Ability to multitask and prioritize daily workload

  • Discretion and confidentiality
  • Ability to travel regularly

职能类别：行政专员/助理

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上班地址：龙华中路600号B座20楼

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