A.  Position Purpose (a summary of the general nature, level and the reason why the position exists)

The primary focus of the role of Administrative Assistant is to handle day-to-day office general activities to assist timely and accurate administrative operation of office.

This role requires high-efficiency, ability to multi-task and passion in working with and contacting multiple people/ parties in a fast-paced working environment.

B.  Principal Duties and Responsibilities

• Provide administrative support to HK Office and Showroom
• Provide secretarial assistance to HK team’s schedule
• Provide clerical support including mailing, scanning, faxing and copying & daily operation to the office
• Receive, sort and distribute incoming correspondence including phone calls, visitors, and mails…etc.
• Run office and department errands for office supply, courier service or other deliveries if needed
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings and maintain meeting rooms, showroom and public area’s tidiness
• Coordinate payments of public utility bills, etc.
• Filing and sorting of newspapers, magazines and other press coverage
• Coordinate the stock/shipment/logistics of corporate collaterals (e.g. brand book, VIP gifts, etc.)
• Arranging travel, visas and accommodation for HK team members
• Organizing and maintaining diaries and making appointments
• Ability to organize a daily workload by priorities.
• Organizing and maintaining diaries and making appointments
• Uphold a strict level of confidentiality
• Other task assigned by supervisor