At AstraZeneca, we win through science, it’s at the heart of our every success.  That science is only possible when we all work together – we will always make sure you’re clear about how your role is connected to our wider mission to show what science can do.

Are you an experienced and confident assistant who has worked in a large global organization looking to join an extremely busy and vibrant team in Global Supply Chain & Strategy (GSC&S) at AstraZeneca?

Reporting to the Regional Supply Director for the US you will be a key member of the GSC&S admin team using your excellent organisational skills to enable our senior leaders to deliver world leading medicines to our patients. 

The Personal Assistant is pro-active and collaborative, working together with the other administrators in the function and possibly also more broadly within GSC&S.

Accountabilities:

• Provides administrative services to the senior team, coordinating complex meetings, diary arrangements and travel in line with AZ policy

• Independently and pro-actively resolve issues and challenges relating to administrative requests

• Work collaboratively with global colleagues to deliver a lean, consistent and professional global administration service

• Follows best practices, develops new best practices, and creatively completes administrative tasks

• Is an expert in using technology to efficiently complete administrative tasks and proposes technology based solutions

• Participate in and contribute to administrative continuous improvement activities

• Participate in and contribute to knowledge sharing within the organization

• Provide guidance/coaching and mentoring to colleagues where required

• Lead the practical arrangements and contribute to the preparations of meetings

• Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs

Essential requirement for the role:

• Significant administrative, secretarial or related experience

• Good communication and coordination skills

• Ability to manage multiple projects/tasks/assignments simultaneously and effectively

• Demonstrated skills and ability in PC applications

• Experience working in a fast-paced global environment

• Experience with a variety of virtual meeting technologies, information management software, and Microsoft products

• Strong customer service skills

• Independent follow-up on action items from meetings

Desirable experience for the role:

• Experience of working in a pharma or healthcare environment

• Experience managing SPOL/Box sites including creating and managing permission groups, creating new sites, and adding design elements

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.