The Hilton portfolio of hotels is comprised of 18 industry leading and world-class brands, spanning more than 100 countries. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Signia, Curio Collection, DoubleTree, Tapestry Collection, Embassy Suites, Tempo, Motto, Hilton Garden Inn, Hampton, Tru, Homewood Suites, Home2 Suites and Hilton Grand Vacations. In Asia Pacific, the company has over 300 trading hotels and nearly 500 under development.

An Administrative Assistant – Vice President Operations South China (Shenzhen based) serving Hilton brand hotels and vacations are always working on behalf of our Guests and working with other Team Members.

What will I be doing?

As the Administrative Assistant, you will be responsible for performing the following tasks to the highest standards:

• Provide administrative support to Vice President of Operations (VP Ops) on daily routine work.
• Act as a first point of contact, dealing with correspondence and phone calls.
• Manage diaries, organize meetings and appointments, controlling access as required to the VP Ops.
• Organize events and conferences when required.
• Remind the VP Ops of important tasks and deadlines.
• Translate, type, compile and prepare reports, presentations and correspondence.
• Manage databases and filing systems.
• Implement and maintain procedures and administrative systems.
• Liaise with Owners, hotel General Managers, Team Members and Guests.
• Collate and file expenses.
• Take on miscellaneous tasks to support the VP Ops, for example conducting research or to complete corporate governance reports to ensure that the business is being run properly and complies with legislation and regulations.
• Prepare reports, data, presentations and correspondences as required.
• Responsible for purchasing of expense items required by the Management.
• Coordinate meetings, travel and accommodation requirements.
• Complete other tasks or projects as required.

What are we looking for?

An Administrative Assistant, serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

• At least a BS / Bachelor’s Degree
• A degree in communications, technology or business is advantageous
• Experienced in administration or personal assisting work
• Able to be discrete and trusted with confidential information
• Flexible and adaptable
• Good verbal and written communication skills
• Possess organizational skills and able to multitask
• Able to be proactive and take initiative
• Tactful and diplomatic
• Proactive with good problem-solving skills
• Knowledgeable of standard software packages and capable of learning company specific software if required
• High proficiency in Microsoft Word, Outlook, Excel and PowerPoint

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job: Guest Services, Operations, and Front Office

Title: Administrative Assistant, Vice President Operations South China (Shenzhen Based)

Location: null

Requisition ID: APA013IV

EOE/AA/Disabled/Veterans