Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.

Provide a comprehensive level of administrative and organisational support to the VP of Responsibility. Ensuring she is fully supported to enable smooth and efficient running of the department.

• Extensive diary and agenda management across time zones
• Time keeping/checking for all meetings ensuring the executives run to time
• Providing background information on all external and internal meetings, making sure the principals are fully prepared for each meeting they attend
• Supporting production of presentations and papers
• Plan detailed and comprehensive travel itineraries
• Booking travel including flights, hotels, taxis for executives
• Assisting the wider team with travel bookings when necessary
• Processing expenses in line with company policy
• Raising purchase orders and paying invoices in line with company procedures
• Email highlighting and filtering
• Banking Administration support to Burberry Foundation
• Governance administration support to Secretary of Burberry Foundation
• Burberry Foundation Trustee Meeting preparation support
• Handling IT and maintenance queries
• General office administration including ordering of stationery
• Organising events on the request of the leadership team (e.g. team meetings, global townhall meetings etc)
• Respond to and declare any external invitation and speaking requests
• Running of ad-hoc errands
• Ensuring phones are answered politely, quickly and efficiently
• Opening and distribution of all post
• Distribution list creation and ongoing management for communications both internally and externally
• Maintaining filing systems
• Helping with the occasional personal administration (10% of time)

• Previous experience of working as an Administrative Assistant
• Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
• Experience in Concur preferred
• Experience with using Ariba/SAP preferred
• Experience in using technology for meetings (VC, teleconference, skype, Webex etc.)
• Strong administrative and organisational skills with the ability to multi task
• Professionalism and a high degree of confidentiality and integrity
• Ability to be very flexible and to re-prioritise near-term assignments
• Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
• Ability to remain calm in a high pressure environment and prioritise
• Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures
• Proactive
• Diplomatic
• Punctual
• Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary