Career Category

Job Description

We are now looking for a competent, energetic team player who is interested in working for a growing multinational organization. The Administrative Coordinator will be primarily responsible for complex administrative support activities, supporting a small team in Amgen’s JAPAC regional hub based in Hong Kong.

Key Activities:

Meeting Support

• Initiating/facilitating/participating in Cross-Functional team meetings
• Organizing meeting rooms, including logistics, catering and equipment needs for Operations driven meetings
• Independently coordinating web-interface meetings
• Developing slide presentations and/or business related documents
• Scheduling interviews
• Preparing agendas and take action items as required.

Administrative Support

• Coordinate mailings and courier/deliveries
• Screen and act on incoming phone calls
• Maintain distribution, contact and personnel lists
• Providing backup support to additional department coordinators
• Update and maintain all dues, memberships, subscriptions etc.

Team Support

• Scheduling meetings between Executive Director and direct reports
• Assisting with special projects as requested by the Directors and others within group
• Manage individual and team calendars (Outlook)
• Organize meeting rooms, including logistics, catering and equipment needs
• Travel Support:
  • Managing Travel and Expense Reporting for senior staff
  • Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations

External Services/Vendor Management

• Managing the administrative aspects of relationships with outside experts and vendors
• Managing supplier invoices, payments and expenses
• Updating and maintain all dues, memberships, subscriptions etc.
• Inputting SAP Purchase Orders as needed

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Preferred Qualifications

• 5+ years of experience in an administrative support role supporting medium to large teams at different levels
• Exposure to working  within an international organisation
• Experience working in an industry or organisation with critical compliance and regulatory procedures
• Excellent written, verbal, and presentation skills in communicating key business information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as exposure to various company centric software and systems
• Experience providing administrative support to remote staff
• Capable to manage multiple calendars including coordination across multiple time zones
• Outstanding organizational and interpersonal skills with the ability to multitask and communicate at all levels
• Ability to work in a fast-paced, deadline- driven environment
• Discretion in dealing with proprietary information
• Fluent English required and an additional Asian language skill is highly desirable
• Eligibility to work in Hong Kong
• 12 month contract with potential for renewal

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.