Responsibilities:

The role is responsible for administering a full spectrum of corporate secretarial matters independently for a portfolio of private Group of companies:

•         Incorporate new companies, and liquidate inactive companies 
•         Draft Board/Shareholders meeting minutes and resolutions to effect business transactions
•         Maintain/update secretarial records, statutory registers such as members, directors, secretaries and company charges etc. 
•         Arrange for filing of statutory forms and returns with registrars/regulatory authorities in accordance with relevant legal and compliance requirements
•         Handle bank accounts opening, change of bank signatories and KYC related matters, and liaise with Auditors during annual audit/interim review on secretarial matters
•         Maintain/update a register of contracts executed by the Group   

And assist the Company Secretary the following matters:

•         Organize Board/Committee and Shareholders meetings of Holding Companies, and prepare meeting materials
•         Review/update policies and procedures for the Division in response to change of regulations and market practices
•         Update corporate management requirements and regulations of relevant countries of domicile of the Group companies
•         Minute-taking at Board meetings of Subsidiaries and Committee meetings, if required 
•         Perform ad hoc duties to meet the Group or the Division’s needs

Requirements:

•         Tertiary education
•         Diploma or degree holder (graduate/associate member of ICSA/HKICS preferable)
•         Minimum 6 years work experience in corporate secretarial gained from professional/commercial fields 
•         Well versed in companies laws and corporate secretarial practices in private companies incorporated in Singapore, Hong Kong, China and the BVI etc.
•         Good PC knowledge in MS Word, Excel, Powerpoint, and Chinese word processing
•         Excellent in spoken and written English

An ideal candidate should be Mature, Reliable, Proactive with good communication and interpersonal Skills.

Interested parties, please send us your full resume in word file together with your application letter.