Job Description
Duties include organizing and managing extremely complex calendar schedule(s) for one or more managers, maintaining executive's agenda and assisting in planning appointments, customer meetings, conferences, etc. Makes extensive travel arrangements and prepares expense reports. Provides support for departmental events, quarterly events and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, coordinates all logistics . Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff ; customers. Maintains Indepth understanding of office management procedures and departmental and legal policies. Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs. Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems. Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc. Expert in handling and maintaining confidentiality using discretion and sound judgment. Effective organizational skills to improve the efficiency of administrative processes. Coordinates activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations. Possesses strong customer service orientation and uses judgment/discretion in handling confidential information.Works closely with the Senior and Executive administrative staff and works productively as a team member.

Qualifications

Have strong communication skills, both verbal and written with attention to detail
Must be a highly self-motivated professional capable of managing complex organizational support needs
Ability to work professionally with team members, other senior and executive admins to help facilitate timely and accurate planning needs
High proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance.
Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint. Photoshop and video editing is a plus
Experience booking complex domestic/international travel and coordinating Visa's and extra travel needs
Ability to handle sensitive and confidential information discreetly.
Ability to understand department goals and priorities, anticipates needs, and initiates action, manages multiple priorities and re-prioritizes where necessary.
Ability to arrange team GPTW activities including team quarterly events.

Inside this Business Group

Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customers voice and deliver solutions that accelerate their business. Our teams work across the entire sales cycle, pushing ingredient products to our "billings" customers while also pulling end solutions through to "consumption". We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.