The Facilities and Administrative Coordinator is responsible for benefits administration, as well as providing assistance to Human Resources, facilities supervision and general office requirements for the Office.

• Administers of group benefits (new hires, departures, terminations, absences, etc.).
• Acts as receptionist (greeting visitors, answering telephone, etc.).
• Acts as point of contact for employee questions regarding:
  1. Facilities matters
  2. Benefits
  3. Timesheet reporting
• Maintains employee information in Empower, HR Module, Manulife and ADP.

• Provides administrative support to H.R as assigned (creates and maintains personnel files, processes employee status changes, new hire on boarding etc.).

• Acts as point of contact for general office management (messenger services, catering companies, building services, etc.).
• Manage general communications for the office (FR & ENG).
• Participates in the organization of company events.
• Coordinates conference room reservations.

• Compiles and maintains various lists and reports.
• Provides administrative support, as needed.
• Participates in special projects for HR as assigned. 

REQUIREMENTS

• College degree in Administration or two years related experience or equivalent combination of education and experience.
• Bilingualism (English and French), written and spoken.
• Knowledge and understanding of payroll and benefits administration (ADP & Manulife are an asset).
• Strong organizational skills with attention to detail.
• Excellent communication skills.
• Good interpersonal skills including the ability to develop positive working relationships with peers and colleagues.
• Strong technical aptitude and knowledge of MS Office.
• Ability to maintain confidentiality at all times.
• Ability to multi-task and work in a fast paced environment.  
   
  WORK ENVIRONMENT

• Brand new modern open concept office with breakfast and fruits available as well as great coffee.
• A Keg for special events!
• Located a couple of minutes from Peel metro station, very practical in winter as you don’t need to go outside.
• Possibility to do charity work for 5 days paid.
• 3 weeks’ holiday.
• Fun social committee.
• Gym membership and massage therapy discount.
• Access to a vast library of eLearning training.
• Great benefits plan (dental, medical, STD/LTD, EAP…)