An Kitchen Secretary is responsible for kitchen administrative ensuringthe high efficiencymanagement ofKitchenOffice. Manage administrative systems ofKitchenDepartment and keep all files and data

What will I be doing?

1.Perform secretarial services tothe Executive Chef and maintain a smooth internal administration of thedepartment.

2.Create and maintain a proper andaccessible filling system.

3.Maintain smooth and opencommunication with all outlet chefs and other departments.

4.Ensuring all incomingcorrespondence are forwarded to the respective chefs upon immediate receipts.

5.Handling all incoming andoutgoing telephone calls for the Executive Chef.

6.Must focus on constantimprovement of Training Manuals and SOP’s

7.May be asked to participate inDaily Quality initiatives (Daily Chef Briefings, Monthly Team Meetings) inorder to constantly improve the Culinary operation, meet targets and keepcommunication flowing.

8.Can be asked to work for off siteadmin duties.

9.Can be asked to complete tasksand jobs outside the kitchen areas.

10.Canbe utilized during inventories.

11.Preparationof menus as per request, in timely fashion.

12.Willingnessto learn and adapt to changes

13.Havinga open-minded approach to constructive feedback

14.Maintainat all times a professional and positive attitude towards his colleagues, andsupervisors alike, and behave in accordance to the established hotel rules andemployee handbook. To ensure smooth operation of the department.

15.Coordinate,organize, follow-up and participate in all administration pertaining to thekitchen.

16.Keepsdiscipline and proper work practices for herself at all times. Also checks onpersonal hygiene and clean uniforms. Reports to the Chef on any problems totake appropriate actions.

17.Followup on any changes in new recipes or work methods pertaining to any new menus,daily specials, and promotional activities as per instructions given by theChef.

18.Handleall daily office matters relating to the department.

19.Toensure Banquet Event Order from Banquet / Event Sales department are correct;thereafter make copies for respective outlets.

20.WeeklyLabour Forecast – to collate and key in forecast figures and actual figures forall outlets.

21.Monthlyattendance records – to collate and key in actual figures for all outlets.

22.OrganizeMonthly Communication Briefing at stipulated meeting room.

23.Toprint out relevant emails relating to kitchen, training etc and disseminate torespective outlets.

24.Vouchers– casual labour, petty cash (inclusive of medical claims), taxi claim andmedical certificates.

25.Allvouchers to be approved by Executive Chef thereafter submit to the DO officefor approval by Director of Operations.

26.Collectionof daily revenues and brief from the pigeon hole at GM office every morning

27.To ensure that all team members have a completeunderstanding of and adhere to the Hotel’s Team member Rules and Regulations.

28.Themanagement reserves the right to change / extend this job description ifnecessary at any point of time during her / his employment.

29.Carries out any other reasonable duties and responsibilitiesas assigned.

What are we looking for?

Kitchen Secretary serving Hilton Brand hotels and vacations are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

• College Degree or Equivalent,Major in Secretary.
• 2-5 years as Administrator /Prior Secretarial work experience.

• Knowledge of kitchen operation and additional language

• Knowledge in basic hygiene

Knowledge of kitchen operation and additional languageKnowledge in basic hygiene

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job: Accounting

Title: Kitchen Secretary

Location: null

Requisition ID: HOT074JV

EOE/AA/Disabled/Veterans