Operation

1Regular site inspection and prepare the action report

3Office locker / cabinet / WS arrangement and record

4On- site sub-contractor management ( Cleaning, indoor plant, M&E, pantry supply, stationery etc.…)

Vendor management definition:
weekly TBT, card application, performance management (KPI), data collection and invoice, inventory, order process, contract review etc...

6Reception desk daily service ( compliance Shell visitor process, incoming/outcoming call, meeting room booking and others)
(deputy for office adm role or others)

7Space / HC report checking

8EI and notice sending
(draft EI or office notice, check the EI receiver name list and add or reduce person, send EI or office notice to all staff)

9Office event or outing coordinated support

10Landlord communication for urgent issue or regular catch up

11Office signage and other mandatory poster management and update ( CoC speak up poster, E&C poster, office kindly reminders Notice etc.…)

12Meeting prepare and follow up
(send the invitation to each FP, tracking the attendees, order the lunch, draft the topic and others)

13NTCB application process and invoice issue

14Minor project lead and management

15PPM plan build and execution

16Daily work order and repair requirement arrangement

17Site monthly report (highlights/ lowlights in HSSE and Operation)

18Initiative innovation and good practices action in site

19Site file management / SharePoint upload ( Drawing, report, PPM, meeting minutes etc.…)

20Prepare and book monthly performance review

21Support travel/ meeting/ hotel booking

22Car booking by daily, prepare report by monthly

23Support site GM or leader document requirement

24Office other issue and support requirement

HSSE

25Competency in HSSE, attend and complete the training of JLL and Shell

26EMP and utility data tracking

27Site HSSE device check and ensure whole under standardize ((first aids box, evacuation map update etc.)

28Support and lead office fire drill and other drill

29HSSE plan update and execution

30Others

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