We are seeking a proactive, detail-oriented, and highly organized Administrative Assistant to support our leaders and teams in the growing Shanghai office. In this role, you will be the operational backbone of the team - managing complex calendars, coordinating travel and events, handling expenses and procurement, and keeping day-to-day office operations running smoothly. The ideal candidate thrives in a fast-paced, ambiguous environment, exercises strong judgment, handles confidential information with discretion, and takes end-to-end ownership of the work.

Key job responsibilities
Draft, edit, and format correspondence, presentations, and reports, and serve as a liaison between the leader/team and internal and external stakeholders. - Support day-to-day office management - liaise with facility vendors and property management, coordinate repairs, and manage office supplies procurement and inventory to keep a professional, welcoming workspace. - Handle sensitive information with discretion and integrity, and drive improvements to administrative processes and tools to boost team efficiency.

A day in the life
You start the day by reviewing your leaders' calendars, resolving any scheduling conflicts, and confirming logistics for the day's meetings. Throughout the day, you coordinate travel arrangements, process expense reports, and prepare documents and presentations while acting as the key point of contact for internal and external stakeholders. You keep the office running smoothly -restocking supplies, liaising with vendors, and supporting a team event or an incoming visitor - all while anticipating needs before they arise and keeping sensitive information confidential. No two days are the same in our fast-paced, high-growth environment, and you take pride in being the reliable engine that keeps the team moving forward.