What are my responsibilities?

-          Assist CFO and the BA, PP, IM and IT managers in routine task and general administrative tasks, such as organization of business trips, expense claims, meeting arrangement, outing activity, team building activities etc.

-          Company chop management &support CFO of BOD meeting files preparation & filing, AIC registration if any changes in BOD;

-          Provide general administration and assistant to commercial staff where applicable;

-          Office administrative organization: e.g., order office supplies, office machine/furniture maintenance, organize, keep files & magazines;

-          Prepare and update statistics (CM Org-chart, KPI and headcount;

-          Update & maintain BA, IT, PP, IM webpage;

-          Commercial functions new comer training/other relevant things arrangement (IT service, telephone, etc.);

-          IT fixed assets disposal together with IT colleagues;

-          Keep touch with local hotels and sign hotel local contracts within travel policy and support the daily accommodation requests from colleagues and visitors;

-          Manage driver team & local car supplier;

-          Support GI to collect news each month, and provide translation if necessary;

-          Act as contact for internal and external visitors;

-          Attend CIP group 5S team meeting/ 5S responder of Admin building/EHS coordinator of BA PP IM and IT/support HR to check the attendance of BA, PP, IT, IM colleagues;

-          SNC activities organization together with other secretaries.

What do I need to qualify for this job?

Working experience: 2-3 years working experience in multinational companies with administration or assistant experience;

Good communication, organization and cooperation skills;

Fluent English Language;

Good at MS office software.