ABOUT ORACLE

The digital age has unleashed limitless potential. Skyrocketing connections are forever transforming how we work, play and live. To thrive in this emerging world, businesses need to go beyond bolting on new digital tools.

At Oracle, we are changing the world by leading a digital transformation! We help our 400,000+ customers in more than 145 countries to go beyond developing digital potential to using it to achieve, grow and compete; to think, act and be Business Digital.

• We do it by delivering innovative services that let them do more, know more and spend less.
• We integrate every layer of the technology stack to speed time to value, maximize performance and minimise cost.
• And, we commit to meeting the needs of our customers and ensuring their success through their journey.

DESCRIPTION

The role of Executive Assistant provides a consistent level of high quality support to an Executive in the country for both long-term projects and day to day activities ensuring the smooth running of his aria of responsibility. The EA also provides support to the 3 first-line managers of the Executive, performing some tasks for them so they can focus on their team and accounts.

RESPONSIBILITIES

• Operate effectively and efficiently in a fast-paced, dynamic work environment
• To provide a consistently high level of quality personal assistant support
  • Complex calendar management, including preparation for all meetings and calls
  • Before the pandemic, it was required to make complex travel arrangements and anticipate the needs of the executive whilst travelling. During the last years, this is not a task, and it is not expected it will be, but this could change.
• Closely selecting, and prioritizing emails, including drafting responses and delegating/following up actions accordingly
• To act as the first point of contact for the executive, internally and externally, filtering and directing communications & enquires as appropriate
• Manage and co-ordinate activities, quarterly management meetings, conference calls, etc.
• General EA and administrative duties e.g. filing emails, expense processing, purchase orders, etc.  
• It can be a job for 32 or 36 hours a week.

REQUIRED SKILLS/EXPERIENCE

• The ideal candidate will be dynamic, energetic and creative and have worked in an (executive) administrative capacity with proven experience
• Must possess a flexible attitude towards the role with a high level of personal adaptability.
• Ability to work in a multi cultural environment 
• Experience within a professional, highly dynamic business culture
• Experience working within a Large Corporate organisation
• Excellent English language skills.
• Proactive thinker who can anticipate the executive’s requirements.
• Ability to think ahead and anticipate requirements according to the situation
• Outstanding interpersonal and communications skills
• Experienced in organizing complex international travel arrangements, creating comprehensive travel itineraries and anticipating the needs of the Sales Director whilst travelling.
• Outstanding organizational and administrative skills
• Willing to work as part of a team but equally comfortable working independently
• Highly motivated self-starter able to work with minimal supervision to complete assigned tasks.
• Ability to multi-task; managing numerous requests and task in an accurate and timely manner.
• High level of attention to detail
• Level-headed, equable and able to prioritise and work under pressure
• Resilient and flexible to adapt to changing situations and circumstances
• Excellent MS computing skills: Word, Excel, PowerPoint, Outlook
• Ability to deal professionally with confidential information  
• Able to minute meetings and/or calls as required

Sounds Like You? We Want To Hear From You! What’s In It For You? When You Grow, We Grow! Apply by emailing your CV to claudia.pacho@oracle.com

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, and protected veterans status or any other characteristic protected by law.