Main Job Tasks and Responsibilities

    answer telephone, screen and direct calls
    take and relay messages
    provide information to callers
    greet persons entering organization
    direct persons to correct destination
    deal with queries from the public and customers
    ensures knowledge of staff movements in and out of organization
    general administrative and clerical support
    receive and sort couriers and deliveries
    maintain appointment diary either manually or electronically
    organize meetings and assisting in internal events
    tidy and maintain the reception area and meeting rooms
    other facilities related responsibilities

Key Competencies

    verbal and written communication skills
    willingness to learn new things and adaptability
    professional personal presentation
    customer service orientation
    information management
    organizing and planning
    attention to detail
    initiative
    reliability
    stress tolerance
    creative problem solving!|!Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 0 - 2 years prior facilities or property assistant experience preferred.!|!