Administrative/Personal Assistant to Sales Director(s)
OracleZa-south africaUpdate time: June 25,2021
Job Description
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).
General secretarial duties:
- Diary Management and the maintenance thereof for multiple stakeholders
- Handling of general queries
- Arrangement of meetings/venues
- Travel arrangements
- Answering telephones and timeous delivery of comprehensive messages
- Typing/formatting of documents
- Compiling and finalising reports
- Office Management (Ordering stationery etc.)
- Ensuring all standard documents are completed
Administration duties
- Filing
- Updating and administering internal knowledge management system
- Understanding of all admin processes and ability to guide staff to required documentation
- Advise and assist staff on admin systems queries
- Administrative support CRM initiatives
- Ad hoc tasks
Qualifications
Qualifications & Experience Required
- Matriculation + Secretarial Diploma/Qualification beneficial
- Minimum 4 years Extensive Secretarial/Personal Assistant Experience
- Experience managing multiple diaries - across time zones
- Experience supporting multiple Leaders
- Discretion and trustworthiness: you will often be party of confidential information
- Flexibility and adaptability
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
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