Administrator / Senior Administrator - Events & Facilities - Professional Environment Service - Hong Kong
DELOITTE TOUCHE TOHMATSUHong kongUpdate time: November 26,2019
Job Description
Job Description and Responsibility
- Manager in-house room booking system, prioritize bookings to maximize usage of resources
- Coordinate events' schedule and venue availability, provide logical suggestions and support for booking internal or external venues
- Coordinate events' arrangement including set up, manpower support, refreshment, budget, billing and delivery of materials
- Support event on-site operation, check-in guests, handle enquiries, etc
- Coordinate document and parcels delivery between various offices in Hong Kong and oversea
- Assist with preparation of business correspondence, presentation materials, department monthly e-news and reports
- Manage vendors' relationship. Perform Purchase Request in system, review invoices, arrange payment
- Assist the Manager to conduct regular review on vendor's performance. Perform contract negotiation and renewal
- Assist the Manager and project team with office renovation and facility enhancement whenever required
- Monitor and update department budget and forecast.
- Prepare for ISO audit and internal practice review
- Assist in formulating and reviewing administration policies & procedures.
- Handle administration work and ad-hoc projects as assigned
Requirement
- Diploma graduate or above
- Minimum 5 years' experience in office administration / secretarial support / customer service or hospitality
- Good interpersonal and communication skills to ensure good rapport with clients, business lines and support functions
- Proactive, well-organized, attention to details. Can work independently and as a good team player
- Fluent in written and spoken English, Cantonese and Mandarin
- Good command of Microsoft Office including Outlook, Word, Excel and Power point
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