Exec Assistant - Shanghai
Edwards LifesciencesChinaUpdate time: June 19,2019
Job Description
Exec Assistant - Shanghai-019555
1. Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
2. Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
3. Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
4. Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
5. Plan and execute meetings and events with some supervision
6. Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
1. H.S. Diploma or equivalent degree with 6 years' directly related experience including executive administrative support
2. Proven expertise in MS Office Suite
3. Excellent written and verbal communication skills and interpersonal relationship skills
4. Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
5. Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
6. Excellent written and verbal communications skills, including negotiating and relationship management skills
7. Advanced problem-solving skills
8. Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
9. Completes tasks in resourceful and effective ways
10. Ability to manage internal and external confidential information with utmost discretion
11. Works autonomously within established procedures and practices
12. Ability to build and maintain strong relationships across the organization to influence and achieve objectives
13. Ability to work in a fast paced, dynamic work environment
14. Strict attention to detail
15. Knowledge of and adherence to EW administrative policies and procedures
16. Ability to interact professionally with all organizational levels
17. Must be able to work in a team environment, including inter-departmental teams, with limited direction
18. Adhere to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Administration
Asia Pacific-China
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