Executive Assistant
AdidasShanghaiUpdate time: September 17,2019
Job Description
Purpose:
Provide secretarial & administrative support to the Senior Director CCS Operation
Manages daily operations of CCS Ops team and coordinates special projects
Support CCS business, e.g. seasonal calendar Key Responsibilities:
- Provide secretarial support to the Senior Director CCS Operation
- Routine work, eg: filing, expense report, etc.
- Meetings / presentations’ preparation
- Travel arrangement (Business, vacation, etc)
- Agenda arrangement
- Check the documents are correct before submitting to SD for approval
- Communicate with suppliers and other Depts. for business needs
- Car arrangement
- Admin jobs
- Trip & factory visit arrangements for top management, visitors including air ticket booking, hotel booking, car and meeting’s arrangement, etc.
- Meeting room booking
- Customer visit
- Invitation & Dispatch letter preparation; visa applications
- Check drivers’ driving records
- Pretty cash arrangement and expense report
- Staff program arrangement
- Org-chart Update and Call Tree update
- Arrange company Events
- Annual dinner
- Christmas party
- Outing / Team building
- Other events, such as Management Summit, training programs, etc.
- Business issue
- Costing
- Planning
- Material
- HR
Requisite Education and Experience / Minimum Qualifications:
- Bachelor degree of relevant major
- Fluent in English and Mandarin, both oral and written
- 5 years related secretory or executive assistant working experience
- Good command of PC skills(MS Office, PowerPoint, Internet)
- Good communication skills, team work spirit and strong organizational skill
- Approachable, proactive and supportive personality
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