Purpose:  

Provide secretarial & administrative support to the Senior Director CCS Operation

Manages daily operations of CCS Ops team and coordinates special projects

Support CCS business, e.g. seasonal calendar  Key Responsibilities:

• Provide secretarial support to the Senior Director CCS Operation
  • Routine work, eg: filing, expense report, etc.
  • Meetings / presentations’ preparation
  • Travel arrangement (Business, vacation, etc)
  • Agenda arrangement
  • Check the documents are correct before submitting to SD for approval
  • Communicate with suppliers and other Depts. for business needs
  • Car arrangement

• Admin jobs
  • Trip & factory visit arrangements for top management, visitors including air ticket booking, hotel booking, car and meeting’s arrangement, etc.
  • Meeting room booking
  • Customer visit
  • Invitation & Dispatch letter preparation; visa applications
  • Check drivers’ driving records
  • Pretty cash arrangement and expense report
  • Staff program arrangement
  • Org-chart Update and Call Tree update
  • Arrange company Events
    • Annual dinner
    • Christmas party
    • Outing / Team building
    • Other events, such as Management Summit, training programs, etc.  
• Business issue
  • Costing
  • Planning
  • Material
  • HR

 Requisite Education and Experience / Minimum Qualifications: 

• Bachelor degree of relevant major
• Fluent in English and Mandarin, both oral and written
• 5 years related secretory or executive assistant working experience
• Good command of PC skills(MS Office, PowerPoint, Internet)
• Good communication skills, team work spirit and strong organizational skill
• Approachable, proactive and supportive personality