Position Overview

As an Executive Assistant with Oracle SaaS Cloud Security, you will support and assist multiple members of management and report to the SVP of SaaS Cloud Security. This is a very important and visible position within the company.  You will manage rapidly changing schedules, handle complicated travel arrangements, and manage a high volume of inbound and outbound communications. The role involves complex administrative tasks, often multi-tasking. If you are able to demonstrate a strong work ethic, strong communication and organizational skills, high energy, and an excellent sense of humor this is the role for you.

The role will handle details in a high growth organization and function efficiently and effectively in a fast-paced professional environment. You will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines.

The role will be responsible for coordinating organizational functions, presentations, special projects and be able to work with and bring together cross-functional coordination between different organizational units within the Vice Presidents’ span of control.
 
Key Responsibilities

• Advise Executive team of pertinent issues, correspondence, internal and external messages requiring immediate attention, assisting in the delegation and prioritization of tasks as necessary

• Manage a complex executive calendar/schedule that includes scheduling meetings and international travel, video/web conferences, trainings (off-site and / or internal), group events, and booking conference rooms

• Maintain monthly travel/vacation schedule.

• Administrative duties include drafting and sending correspondences, making copies, preparing resources, answering and screening phone calls

• Establish and maintain effective relationships with peers, all levels of management, employees, and internal/external customers

• Run internal administrative projects for Executive team, as needed

• Act as a liaison and  problem solver as you are the first point of contact for the Executive team

• Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of the leader and/or other team/organizational activities

• Collaboratively performs research, collects materials, and maintains files which include relevant articles and  collateral  used by the executive team in communications; takes and transcribes notes from meetings, identifies action items and schedules reminders

Ideal Experience

• Bachelor’s degree preferred

• 5-10 years previous, relevant experience

• Team player

• High degree of proficiency MS Office Suite, Outlook & related Internet applications; Ability to learn new systems and software applications that are Oracle-specific,

• Strong organizational and basic project management skills

• Strong analytical, prioritizing, organizational, interpersonal, problem-solving and planning skills

• Strong verbal and written communication skills

• Demonstrated collaborative skills and ability to work well within a team and across functional, organizational, and team environments

The Team 
You thrive on collaboration. You make the people around you better. You love to collaborate with peers, executives, team members and inspire them to do their best.

You are passionate and experienced as an administrative professional. 

 You engage with your peers, the industry and experts to stay current on tools, processes, communication and techniques to provide a leading perspective on your position and role.

You are people focused.  Our success is based on customer satisfaction (internal and external) and how we build customer empathy in our culture, in our execution and our results.

You make people successful.  It is not about the “I”, it is about the “team” and making the broader team and the organization successful.  As industry leaders we focus on making our fellow team members as productive and empowered as possible to ensure optimized execution and results.

You are open and transparent.  We are a team that are open, honest and shares openly with ourselves and our peers to build trust.