We are looking for an Facility Specialist to to work in Amsterdam, but can be working on projects in the other offices in The Netherlands. Operational responsibility for preserving facilities is safe and well functioning.

The ideal candidate will be well-organized, efficient, communication skills, speaking languages Dutch and English are needed.

Working on

The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions. 

Responsibilities

• Plan and coordinate internal moves, internal meetings, coordinate.
• Working together with EHS to make sure equipment and supplies are met health and safety standards
• Inspect work floors to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs, and keep admin.
• Supervise all custodians, technicians, groundskeepers etc  and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Handle work plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting for budgets

Requirements

• Some experience Facility Assistant or relevant position
• Working technical/ operations and facilities management best practices
• Knowledge of basic finance principles
• Excellent verbal and written communication skills
• Excellent organizational skills
• Good analytical/critical thinking
• Schooling facility management or relevant field
• Working in Procurement
• Handling operational external contracts, cleaning, reception, catering etc
• Working in small team

 

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 0 - 2 years prior facilities or property assistant experience preferred.

As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable).