Facilities Specialist based in Greece

 

Job Details & Responsibilities

1. Ensure smooth & complaint free daily operations.
2. Provide office management services for economy of operation and maximum usage of facilities and equipment.
3. Handling facility operations like Soft Services, M&E, etc.
4. Implement RE&F initiatives & objectives 
5. Supplier Management
   1. Review supplierr performance and timely work order completion.
   2. Ensuring consistency in services and quality standard.
   3. Stock Indenting & Management
6. Upkeep and Maintenance of the facility
   1. Daily Floor walks and closing observations
   2. Maintain of hygiene standards
7. Financial planning and Management
   1. Contribute to Capex & Opex budgets for FY.
   2. Ensuring timely PR’s being raised & PO Management
   3. Timely processing of Invoices
   4. Track & report budget Vs actual for the facility
8. Employee Connect
   1. Have Periodic LOB connects with stake holders
   2. Handling Help Desk Requests & SR’s
   3. Support Customer Feedback & Review Process. Prepare & implement corrective plans.
9. Space Planning and updating.
10. Ensure adherence to company guidelines, processes and building and safety codes including EHS
11. Front office, Mail & Courier management 
12. Provide timely reports like inventories, consumption reports, etc for smooth operations
13. Implementing innovative ideas to enhance employee experience

As part of Oracle’s employment process candidates will be required to complete a pre-employment screening process, prior to an offer being made. This will involve identity and employment verification, salary verification, professional references, education verification and professional qualifications and memberships (if applicable).

 

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Job duties are varied and complex utilizing independent judgment. May have project lead role. Applies professional, technical, and operational depth and experience to continuously improve service quality. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies and be accessible via phone or pager. Degree, relevant certification or equivalent with 5 years prior facilities management or assistant property manager experience preferred.