The Facilities Coordinator will work closely with the Facilities Manager to support ensure the optimal working environment for all of the organization’s staff members. The Coordinator will be the first point of contact for customers and vendors seeking information regarding the facility. 

They will provide administrative support to the Facilities Manager and manage office functions including\: work orders, security badge and access assignments, daily site operations, preparation of budgets, maintain purchase records and provide general support services for the divisional staff. They will ensure adherence to company guidelines, procedures and building and safety codes. The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the facilities department, including maintaining records and contracts, coordinating building project activities, and providing scheduling support.

Other duties that may include but are not limited to\: Willing to function as after-hours contact for facilities emergencies. May be required to be accessible via phone or pager. Provide support at the Front Desk/Reception, Office Support Staff, and other offices in the Seattle-metro area.

Essential Job Functions\: 

• Coordinate all aspects of project implementation as needed.
• Assist in communication to external contacts as directed by Facilities Manager.
• Represent the facilities department during interdepartmental meetings and facilitate communication to departments.
• Actively support an environment of teamwork-co-operation, performance excellence, and personal success directed by Facilities Manager.
• Assist facilities staff in locating parts, supplies and materials for short term and long term planning.
• Oversee the building management Tenant Center and ensure work orders are processed accordingly.  
• Provide excellent customer service within the parameters adhered by the Real Estate and Facility guidelines to both internal and external customers.
• Obtain vendor price quotes, prepare purchase requisitions with accompanying justification and ensure payment up to the invoiced amount.
• Planning for future building space needs and ensuring adequate supply levels.
• Manage hazardous waste disposal, recycling program and coordinating environmental health and safety programs such as but not limited to emergency response teams and plans, and ergonomic evaluations.
• Carry out all quarterly and annual maintenance responsibilities according to company policies and within budget allocations.
• Assist with Space Planning and coordinate moves based on Facilities Manager directive.
• Perform site inspections and audits with corresponding site’s facility staff.

Job Qualifications\:

• Degree, relevant certification or equivalent 2-5 years prior facilities or property assistant experience preferred.
• Extensive familiarity in Microsoft Office Suite
• Familiarity of building management, Facility and Maintenance operations.

Skills\:

• Demonstrated ability to work and communicate professionally, verbally and in written form with internal customers and vendors.
• Excellent problem solving skills and capable of delivering resolutions in a timely manner under pressure.
• Capable of multi-tasking in a fast-paced environment.
• Ability to maintain a priority focus and schedules of assignments and communicate those priorities and schedules to facilities team.
• Cost analysis/budgeting experience.

 

Real Estate & Facilities (RE&F) manages Oracle owned and leased properties around the world.

The minimum amount of time you are expected to remain in this position before you are able to transfer to another position at Oracle is 18 months.

 

!|!Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 0 - 2 years prior facilities or property assistant experience preferred.

Oracle is an Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law.

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