JOB DESCRIPTION

Job Title : Talent & Culture Coordinator                      

Department : Talent & Culture                       

Location : Fairmont Empress, Victoria BC                               

Effective Date: January 03, 2022

Reporting Line

This position reports directly to the property’s Director, Talent & Culture.

Job Purpose

This position will help coordinate and support the actions of the team in all elements of the Talent Journey.

Key Interactions

Internally

• Property Leaders and Colleagues

Externally

• HR Service Providers
• Candidates
• School Faculty & Students

Primary Responsibilities

Help Maintain the Company Culture

• Promote, live and demonstrate Company Values;

• Ensure that the colleague and the guest are at the center of everything that Talent & Culture does;
• Ensure that all team members feel trusted and valued for their contribution.

Maintain updated salary matrix

Employer Branding

• Help to coordinate activities for attracting talent;
• Assist with maintaining relationships with local schools, colleges and universities;
• Engage in Talent & Culture social media initiatives to promote the property as the best place to work;
• Compile monthly articles for publication in internal communication network

Induction and Onboarding

• Follow and implement all Company and brand established onboarding procedures which ensure new colleagues feel welcome and all team members are prepared for the new colleagues’ arrival;
• Coordinate Company and brand specific orientation programs and training programs;
• Manage Company Acquisition Systems;
• Manage all new hire paperwork and files.

Compliance

• Understand, communicate, implement, and adhere to all Talent & Culture policies & procedures.
• Ensure all required administrative process’ are up to date and deadlines met
• File accuracy of all documentation
• Live and breathe being a brand ambassador to our Colleagues and brand

Reward and Recognition

• Coordinate employee related activities and events.

 

Administration

• Maintain job descriptions and job specifications relevant with current of skill requirements;
• Maintain accurate, confidential records on employees files;
• Assist with the day to day administration and coordination of all activties within the Talent & Culture Department including: filing, photocopying, collating, mail, courier, phone and fax; typing of correspondence, reports, charts, tables, brochures and other collateral materials; drafting correspondence on own initiative for the approval of the Talent & Culture Director; maintaining a confidential, accurate and organized filing system for employee personnel and disciplinary files;
• Data input and tracking of information into HR Systems (employee action forms, new hire files, status changes, training, benefits, pension, payroll audit trail, etc.).

Health & Wellness

• Support a safe working environment by ensuring local regulations are upheld for workplace health and safety;
• Participate in regular fire drills, evacuations and training on safety and emergency procedures;
• Have a thorough understanding of the AccorHotels crisis procedures and follow these in times of need.

Corporate Social Responsibility

• Maintain data for AccorHotels statistics requirements;
• Coordinate education for talent on key areas of corporate concern including Planet 21,WATCH and the AccorHotels Ethics/Charter;
• Participate in community events.

Critical Competencies

• Diploma in related field;
• Minimum of 1 year of experience in Human Resources role;
• Hotel operation experience is desirable;
• Knowledge of local labor laws and employment law requirements;

• Ability to support a collaborative environment;
• Excellent interpersonal skills with ability to communicate with all levels of colleagues;
• Excellent organization skills, ability to multi-task and maintain confidentiality;
• Multicultural awareness and able to work with people from diverse backgrounds;
• Flexible, able to embrace and respond to change effectively;
• Ability to work independently and has good initiative;
• Self-motivated, energetic, and participative.
• Creative and engaging personality
• Desire to progress in Talent & Culture field