D U T I E S & R E S P O N S I B I L I T I E S

General

• Comply with all JLL procurement rule and policy
• Own and maintain the JLL VMS platform
• Responsible to set up, update Vendor Agreement database through required tools and application. And develop, execute annual procurement plan on time with good quality.
• Work closely with the SD / transition / operation teams to maximize the procurement benefits to JLL and our Clients
• Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.

Bidding & procurement management

• Advise on and establish agreed project procurement strategy with Client based on specific project information and Client’s standard procurement policies. Propose the preferred procurement packages and requirements
• Establish and manage the competitive tendering and selection process
• Identify opportunities to consolidate supplier base wherever possible to leverage on volume economies.
• Research JLL vendor’s / supplier’s capabilities, identify a pool of candidate vendors / preferred suppliers for project consideration
• Prepare pre-qualification questionnaire for all potential vendors and complete the pre-qualification process and/or confirm pre-qualification conformance of existing vendors
• Develop and agree standard contract documentation to include Client corporate standards/ guidelines and all commercial terms for the project.
• C o nso l i d a te ( o r m a n a ge c on s ol i d a t i on o f ) t h e t e n der d o c u m e n t a t i on
• Ma na g e the t e n d e r p r o cess i n c l u di n g r e s pon d i ng to a n y R F I ’s
• E v a lu a te t he b i d der ’ s p r opo s a l
• Assi s t i n the n e g o t i a t i o n o f c o n t ra c ts w i t h a n o pti m u m m i x o f c o n f ormi t y , p r i c e a nd qu a l i t y
• Ass e ss t he q uot a t i o n s s ub m it t e d a n d n o m in a t e t h e b i d d e r s w i th w h i ch t he c o mme r c i a l / f i n a n c i a l n e g o t i a ti o n s m a y b e c o n du c t ed
• S u p p o r t c o n t r ac t n e g ot i a t ions a t t he a p p r o p r i a te m a n a g e m e n t l e v el
• Assi s t to n e g o t i a t e c o n t r ac t t e r m s , p r i c ing a nd p a y m e nt s c h e d ul e , e n su r i n g t h a t t he a g r e e m e n t s w i t h t h e v e n d o r s / su p p l i e rs a r e c o m m e r c ia l l y a d v a n t a g e ous
• D et a il c o m m er c i a l a s s e ss m e n t
• S u bm i t a nd o b t a i n r e l e v a nt a p p r ov a l s t o p r o ce e d with r e g a r d t o J L L i n t e r nal L o A r e q u ir e m e n t s
• C o mpl e t e t e n d e r r eport a n d provide t he r e c om m e n d at i on
• Review and approve Vendor Service Agreement submitted by site team.
• Review and approve Purchase Orders issued by local finance to JLL vendors via finance system.
• S u p p o r t t he operation team i n v e ndor a d m i n i s t ra t i on a nd m a n a g e m e nt t h r o u g h o u t p r oject t e r m
• Category Management.

R i s k m a n a g e m e n t

• E s t a b li s h ri s k p l an t o id e n t i f y p o t e n t i a l r i s k , indicate t he imp ac t a n d a d v i c e on r i s k m i t i g a t ion
• C o nti n g e n c y p o l i c y m a n a g e m e n t

P o s t - c o n t r a c t m a n ag e m e nt

• W h e n r e q u e s t e d s u pport m o ni t o r a nd i f r e q u i r e d pa r t i ci p a te a s k e y p e r s o n in n e g o tiat i o n a nd s e tt l e m e n t o f a l l d i s put e s b e t w e e n cl i e nt

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accommadationreques@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.